CoWorq

Part-time Executive & Creative Assistant, Video Editing, Graphic Design

CoWorq

part-time

Posted on:

Location Type: Remote

Location: Philippines

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Salary

💰 $7 - $8 per hour

About the role

  • Administration & Financial Management: Manage bookkeeping tasks, update financial records, and handle the full invoicing lifecycle to ensure healthy cash flow.
  • Logistics & Project Management: Oversee end-to-end project timelines and serve as the point person for event logistics, including venue finalization, vendor coordination, and Eventbrite management.
  • System Organization: Maintain a pristine digital ecosystem by filing, categorizing, and updating assets across Google Drive and Canva.
  • Communications: Manage executive inboxes and calendars, ensuring all stakeholders and event attendees receive timely, professional updates.
  • Creative Production: Content Synthesis: Take raw scripts and strategies from leadership to edit, format, and schedule final content across social platforms.
  • Video Post-Production: Audit raw footage, identify key cuts, and perform initial edits to prepare content for final creative touches.
  • Ad Operations: Set up, launch, and monitor Meta Ads campaigns to drive agency and client growth.
  • Website Maintenance: Updating product listings, speaker information, and event details current.
  • Sales Support & Lead Systems: The Connection Pipeline: Transform physical business cards into digital assets by adding leads to the CRM with accurate event tagging and notes.
  • Strategic Outreach: Proactively expand the agency’s network by initiating LinkedIn connections and drafting personalized follow-up emails.
  • Engagement Management: Monitor incoming messages and draft responses to maintain active conversations with prospects and partners.
  • Client Experience & AI Integration: Client Communications: Utilize custom GPTs to draft, refine, and format high-quality client emails and newsletters.
  • Outcome Ownership: Ensure all client-facing materials are polished, scheduled, and delivered according to the agency’s service standards.

Requirements

  • Tech Stack Proficiency: Proficiency with Canva, Meta Business Suite, and Instagram.
  • Familiarity with Podia is highly preferred.
  • AI Fluency: You must be comfortable and experienced using ChatGPT, Gemini or any AI tool.
  • Marketing Acumen: Proven ability to manage Meta Ads (setup through monitoring) and a solid understanding of digital marketing funnels.
  • Operational Independence: A "take-the-ball-and-run-with-it" mentality. You should require minimal oversight once a direction is set.
  • Detail Obsession: Extreme precision in bookkeeping, file organization, and calendar management is non-negotiable.
  • Collaborative Spirit: A proactive thinker who brings new ideas to the table and feels a high level of ownership over the agency's success.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
bookkeepingfinancial managementproject managementcontent editingvideo post-productionad operationsCRM managementdigital marketingevent logisticsAI integration
Soft Skills
operational independencedetail obsessioncollaborative spiritproactive thinkingcommunicationownershiptime managementcreativityorganizationengagement management