Office Manager – HR & Finance Administrator
COTINGA
full-time
Posted on:
Location Type: Hybrid
Location: Frankfurt am Main • 🇩🇪 Germany
Visit company websiteJob Level
JuniorMid-Level
About the role
- Support with expense claims and reimbursement processing
- Review, sorting and filing of incoming invoices, receipts and credit card statements
- Preparation of monthly accounting documentation for our tax advisor
- Maintenance of financial documentation and filing structure
- Maintenance of employee data and documents in Personio
- Preparation of monthly payroll runs and communication with the payroll/payroll provider
- Drafting and updating employment contracts, certificates and other HR documents
- Support with onboarding and offboarding processes
- Management of leave and absence requests
- Serve as a liaison between HR, Finance and our locations
- Support the implementation of new tools and processes
- Close collaboration with executive management and the management team
Requirements
- Degree in Business Administration (BWL) or commercial vocational training (e.g., tax clerk, office clerk, HR administrator) or a similar qualification
- 2–4 years of professional experience in administrative or accounting roles (e.g., in an accounting firm, SME, office management or HR)
- Very meticulous, structured and reliable way of working
- Basic understanding of accounting and HR processes
- Experience with Personio, DATEV or similar systems is an advantage
- High degree of independence, sense of responsibility and reliability
- Very good German language skills
Benefits
- A central role at the heart of our organization
- Direct collaboration with management
- High level of autonomy and scope to shape the role
- Dynamic, fast-growing environment with clear structures
- Competitive salary package
- Flexible working hours and hybrid work (remote or at our HQ in Frankfurt)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
accountingpayroll processingexpense claims processinginvoice managementfinancial documentationemployment contracts draftingHR documentationonboarding processesoffboarding processesleave management
Soft skills
meticulousnessstructured workingreliabilityindependencesense of responsibilitycommunicationcollaborationorganizational skillsattention to detailliaison skills
Certifications
Degree in Business Administrationcommercial vocational training