COTINGA

Administrative Assistant

• You ensure that our core HR and finance administrative processes run reliably, on schedule, and in an organized manner
• In close collaboration with the management team, you support both our employees and the central HR and finance processes
• Support with expense and reimbursement processing
• Review, sort, and file incoming invoices, receipts, and credit card statements
• Prepare monthly accounting documents for our tax advisor
• Maintain financial documentation and filing structure
• Maintain employee data and documents in Personio
• Prepare monthly payroll runs and liaise with the payroll office
• Draft and adapt employment contracts, certificates, and other HR documents
• Assist with onboarding and offboarding processes
• Manage leave and absence requests
• Act as an interface between HR, finance, and our locations
• Support the implementation of new tools and processes
• Work closely with the executive management and the management team

Office Manager – HR & Finance Administrator