Office Administrator
Costello Medical
full-time
Posted on:
Location Type: Office
Location: Singapore • Singapore
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Salary
💰 SGD 2,800 - SGD 3,500 per month
About the role
- Responsible for the smooth running of the Singapore office
- Provide administrative support to the Management team
- Maintaining essential office supplies and IT equipment
- Actioning established IT procedures
- Making purchases for the office and processing expenses
- Liaising and maintaining a good working relationship with service providers and suppliers
- Creating and maintaining a safe, tidy and professional office environment, including day-to-day health and safety and workstation assessments
- Greeting all visitors and coordinating office visits from colleagues and clients
- Answering telephones and taking messages
- Arranging domestic and international shipments
- Coordinating external events, such as client meetings and attendance at scientific congresses, as well as internal social events and celebrations
- Scheduling meetings and organising logistics for off-site meetings
- Processing incoming and outgoing mail, photocopying, scanning and filing
- Supporting with the arrangements for domestic and international travel
- Supporting recruitment logistics, including coordinating and preparing for interviews, setting up meeting rooms, preparing materials and welcoming candidates
- Responding to general administrative and ad-hoc tasks, as well as supporting the wider Technical and Operational Support team, including other tasks as required to support the office
Requirements
- Strong organisational skills, with the ability to plan, prioritise and communicate your workload effectively
- Highly reliable and dependable, consistently following through on tasks and meeting deadlines
- A good level of proficiency in written English and arithmetic
- A dedication to providing excellent customer service and professional verbal and written communication
- A friendly and approachable demeanour that contributes to a positive office culture
- An excellent attention to detail
- Fluency in Microsoft Office suite, including Outlook
- Discretion and the ability to handle sensitive documents and information appropriately
- A high level of proactivity to shape this role and add the most value to those you support
- A proactive mindset and an eagerness to take on new challenges with a friendly, positive and ‘can-do’ attitude
- Some experience as an Office Administrator, or in a related role, is desirable
Benefits
- Generous holiday allowance
- Flexible working hours
- Private medical insurance
- Comprehensive travel insurance
- Full funding for external training
- Comprehensive travel insurance and more
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative supportoffice managementhealth and safety assessmentsscheduling meetingstravel arrangementsrecruitment logisticscustomer servicedocument handlingevent coordinationproficiency in written English
Soft Skills
organisational skillsreliabilitycommunication skillsattention to detailproactivitypositive attitudeapproachabilitytime managementteam supportproblem-solving