Senior Administrative Assistant

Cosette Pharmaceuticals, Inc.

Senior Administrative Assistant providing high-level administrative support to executives at Cosette Pharmaceuticals. Ensuring continuity and professionalism in a pharmaceutical executive environment.

Posted 5/16/2026full-timeBridgewater • New Jersey • 🇺🇸 United StatesSenior💰 $60,000 - $82,000 per yearWebsite

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Provide high‑level administrative support to the General Counsel and two SVPs, including complex calendar management, meeting coordination, and preparation of materials.
Serve as backup support to the CEO and CFO as needed, ensuring continuity of coverage and seamless execution during periods of absence or high volume.
Coordinate domestic travel arrangements and prepare executive expense reports in compliance with company policies.
Prepare and format meeting materials, presentations, and executive correspondence using Microsoft Word, Excel, PowerPoint, and internal systems.
Act as a close partner to the Executive Assistant to the CEO, supporting broader executive office operations and stepping in as needed.
Anticipate executive needs, proactively identify potential scheduling or priority conflicts, and propose solutions.
Interface effectively with internal stakeholders, HR, Legal, Finance, and external partners with professionalism and discretion.
Handle highly sensitive and confidential information with the utmost integrity. Exercise sound judgment in decision‑making and escalation, particularly when supporting the CEO’s office.

Requirements

What you’ll need

5+ years of experience supporting senior executives; pharmaceutical or life sciences experience strongly preferred.
Demonstrated experience supporting multiple senior leaders simultaneously in a complex organization.
Exceptional written and verbal communication skills with a polished executive presence.
Strong organizational skills with the ability to manage shifting priorities and deadlines.
Advanced proficiency in Microsoft Office, particularly Outlook calendar management.
Experience with Oracle iExpense (or similar expense platforms) preferred.
Comfort using AI-enabled tools to improve productivity and workflow efficiency.
Bachelor’s degree preferred.

Benefits

Comp & perks

medical
dental
vision
life insurance
short-term disability
long-term disability
401(k) match
flexible spending accounts
health saving account
employee assistance program
tuition reimbursement program
parental leave
wellness program
paid time off
volunteer time
holidays

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

calendar managementmeeting coordinationexecutive correspondencepresentation preparationexpense reportingMicrosoft WordMicrosoft ExcelMicrosoft PowerPointOracle iExpenseAI-enabled tools

Soft Skills

communication skillsorganizational skillsjudgmentdiscretionproactive problem-solvingexecutive presenceconfidentialityadaptabilitycollaborationanticipation of needs

Certifications

Bachelor’s degree