University Study Abroad Planner

Corporate Travel Management (CTM) Group

University study abroad planner managing group travel programs for CTM, a corporate travel management company. Coordinating suppliers, contracts, budgets, client service, and onsite program execution.

Posted 8/10/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $40,000 - $60,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing full-service university study abroad programs, including vendor negotiation, budget management, and client relationship building. Proficient in utilizing Cvent and other event planning tools to ensure successful program execution and reconciliation.

Highest-signal resume keywords

Meeting Planning ExperienceCvent KnowledgeVendor NegotiationBudget ManagementProfessional Communication

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Meeting PlanningVendor NegotiationBudget ManagementBasic Math ProficiencyEvent Technology Knowledge

Soft Skills

Attention to DetailCreative Problem-SolvingAbility to Work IndependentlyAbility to Work in a TeamCalm Under Pressure

Tools & Technologies

CventGoogle SuiteMicrosoft Office SuiteSabreE-RFP Technology

Industry Keywords

Study Abroad ProgramsClient Relationship ManagementDomestic and International DestinationsHotel BrandsEvent Planning

About the role

Key responsibilities & impact

Manage all facets of full-service university study abroad programs of various size and scope, including group air, hotel, and transfers
Serve as the primary point of contact for study abroad clients
Source air charters, hotels, meeting space, transportation, team meals, and AV requirements
Provide hotels with rooming lists, revisions, and team itineraries
Request and review final folios and invoices and provide them to coaches/universities
Manage programs from concept to completion, including goals, objectives, supplier contracting, cost estimates, execution, and reconciliation
Lead discovery calls and engage customers to understand meeting needs, goals, and objectives
Include internal stakeholders in program planning
Make destination recommendations and submit eRFPs through Cvent
Produce accurate client and vendor documents and reports
Negotiate with vendors and execute contracts covering terms, due dates, cost savings, and concessions
Facilitate timely contract execution between parties
Provide meeting owners/requesters with summaries of terms, due dates, total costs, and deposits
Record budgets, costs, savings, and contract execution in Cvent or applicable systems
Travel onsite with programs as needed and maintain a professional demeanor
Manage program reconciliation, invoicing, accounts payable, and accounts receivable
Follow up to ensure timely payment processing and revenue reconciliation
Provide exceptional service, manage meeting-owner relationships, and offer professional recommendations
Secure repeat business
Perform other duties as assigned

Requirements

What you’ll need

High school diploma or equivalent is required
Minimum of 3 years meeting planning experience required
Minimum of 3 years Cvent knowledge
Sabre knowledge
Google Suite knowledge
University student and athletic group experience is a plus
Strong knowledge of domestic and international destinations, hotel brands, and venues
General working knowledge of e-RFP, registration technology, and online booking tools used in events
Proficiency in Microsoft Office Suite
Ability to perform basic math
Ability to read and interpret information
Attention to detail
Ability to work independently and as part of a team
Professional written and verbal communication
Ability to meet deadlines and prioritize simultaneous requests
Creative and analytical thinking with strong problem-solving and consultative skills
Ability to remain calm under pressure and proactively contribute
Ability to work evening hours, weekends, and longer hours during high-volume periods
Regular and reliable attendance
Ability to travel onsite with programs as needed

Benefits

Comp & perks

Company Paid Basic Life & AD&D Insurance
Company Paid Short-Term Disability
Voluntary Long-Term Disability Insurance
Robust Wellness Program with incentives available to save money on your medical insurance premiums
Supplemental Life; Accident; Cancer; Critical Illness; Identity Theft Protection and Legal Coverage
Three medical plan offerings including a High Deductible Health Plan, HMO plan (available in select states) and a Co-Pay medical plan
Health Savings Account (HSA) with company core contribution and match, on a per pay period basis if enrolled in the HDHP medical plan
Flexible Spending Accounts
Dependent Care Savings Account
Dental Insurance Plan
Vision Insurance Plan
9 Company Paid Holidays including the day after Thanksgiving
Generous paid time off programs for vacation and sick days
Employee Assistance Plan with access to Talk Space Therapy
Family Medical Leave
Paid Parental Leave (4 weeks)
Maternity benefits utilizing company paid STD, plus Parental Leave (4 weeks)
Bereavement Leave
401(k) Retirement Plan with a generous match per pay period
Student Loan Payment Match
Flexible work environments