Meeting Planner

Corporate Travel Management (CTM) Group

Meeting Planner at CTM responsible for planning full-service university athletics and group programs. Managing details from sourcing to budget execution and customer service.

Posted 7/13/2026full-timeRemote • 🇦🇺 AustraliaMid-LevelSenior💰 $40,000 - $60,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in meeting planning, including sourcing hotels, transportation, and AV requirements, while effectively managing budgets and contracts. Proficient in utilizing Cvent and Sabre for program management and vendor negotiations.

Highest-signal resume keywords

Meeting Planning ExperienceCvent KnowledgeSabre KnowledgeVendor NegotiationBudget Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Meeting PlanningContract ExecutionBudget ManagementVendor NegotiationCost EstimationProgram ManagementDocument ProductionInvoice ReviewRooming List ManagementERFP Submission

Soft Skills

Professional DemeanorCustomer Relationship ManagementEffective CommunicationProactive RecommendationsTeam Collaboration

Tools & Technologies

CventSabreGoogle Suite

Industry Keywords

Meeting Space SourcingAir ChartersTeam ItinerariesAV RequirementsFood & Beverage ManagementDestination RecommendationsUniversity Student ExperienceAthletic Group Experience

About the role

Key responsibilities & impact

Source hotels, meeting space, and transportation.
Source Air Charters when requested.
Provide hotels with Rooming lists, revisions, and team itineraries.
Request and review final folios and invoices and provide to Coach/University
Source meeting space, team meals and AV requirements.
Program management from concept to completion; to include meeting and striving to exceed program goals, and objectives, contracting with suppliers, creating cost estimates.
Lead discovery calls to engage customer and learn about the meeting needs focusing on the goals and objectives of the program.
Include all internal stakeholders.
Make destination recommendations; submit eRFP’s through Cvent for a diverse group of customers with consideration of the program goals, objectives, budget, and space
Produce accurate documents/reports for clients and vendors in conjunction with account needs.
Conduct effective vendor negotiations and contract execution to include terms, due dates, cost savings and concessions for hotel/venue, ground transportation, DMC, audio-visual production, food & beverage,
Facilitate contract execution between the parties in a timely
Provide meeting owner/requester a summary of all terms, due dates, total costs and deposits to meet and exceed program timelines and deadlines.
Record accurate budget, cost, savings, and contract execution in Cvent or applicable.
Ability to travel on-site with programs as needed.
While on-site, employee should maintain a professional demeanor and project a positive reflection of Travel and Manage program reconciliation, invoicing, accounts payable, and accounts receivables. for each program; when applicable.
Follow-up to ensure timely payment processing and revenue reconciliation.
Provide exceptional service and manage the relationship with the meeting owner.
Proactively offer professional recommendations to the client based on industry knowledge. and expertise.
Secure repeat business.
Other duties as assigned.

Requirements

What you’ll need

High school diploma or equivalent is required.
Minimum of 3 years meeting planning experience required.
Sabre Knowledge – A minimum of 3 years
Cvent Knowledge
Google suite
University Student and Athletic Group Experience a plus

Benefits

Comp & perks

Company Paid Basic Life & AD&D Insurance
Company Paid Short-Term Disability
Voluntary Long-Term Disability Insurance
Robust Wellness Program with incentives available to save money on your medical insurance premiums.
Supplemental Life; Accident; Cancer; Critical Illness; Identity Theft Protection and Legal Coverage
Three medical plan offerings including a High Deductible Health Plan, HMO plan (available in select states) and a Co-Pay medical plan.
Health Savings Account (HSA) with company core contribution and match, on a per pay period basis if enrolled in the HDHP medical plan.
Flexible Spending Accounts
Dependent Care Savings Account.
Dental Insurance Plan
Vision Insurance Plan
9 Company Paid Holidays including the day after Thanksgiving.
Generous paid time off programs for vacation and sick days
Employee Assistance Plan with access to Talk Space Therapy
Family Medical Leave
Paid Parental Leave (4 weeks)
Maternity benefits utilizing company paid STD, plus Parental Leave (4 weeks) to provide time for recovery, baby bonding, and enjoying your family time.
Bereavement Leave
401(k) Retirement Plan with a generous match per pay period
Student Loan Payment Match