Event Planner

Corporate Travel Management (CTM) Group

Event Planner responsible for managing all aspects of meeting and incentive programs for the company. Includes program management, client negotiations, and vendor management.

Posted 6/18/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $60,000 - $75,000 per yearWebsite

About the role

Key responsibilities & impact

Program management from concept to completion; to include meeting and striving to exceed program goals, and objectives, contracting with suppliers, creating cost estimates for budget purposes, program execution and reconciliation.
Lead discovery calls to engage customer and learn about the meeting needs focusing on the goals and objectives of the program.
Include all internal stakeholders.
Make destination recommendations; submit RFP’s through Cvent for a diverse group of customers with consideration of the program goals, objectives, budget and space requirements.
Produce accurate documents/reports for clients and vendors in conjunction with account needs.
Conduct effective vendor negotiations and contract execution to include terms, due dates, cost savings and concessions for hotel/venue, ground transportation, DMC, audio-visual production, food & beverage, optional activities and other suppliers contributing to the success of the program.
Facilitate contract execution between the parties in a timely manner.
Provide meeting owner/requester a summary of all terms, due dates, total costs and deposits to meet and exceed program timelines and deadlines.
Record accurate budget, cost, savings and contract execution in Cvent or applicable technology.
Ability to travel on-site with programs as needed.
While on-site, employee should maintain a professional demeanor and project a positive reflection of Event Travel Management.
Manage program reconciliation, invoicing, accounts payable, and accounts receivables for each program; when applicable.
Follow-up to ensure timely payment processing and revenue reconciliation.
Provide exceptional service and manage the relationship with the meeting owner.
Proactively offer professional recommendations to the client based on industry knowledge and expertise.
Secure repeat business.
Utilize time tracking for accurate billing by project.
Other duties as assigned.

Requirements

What you’ll need

High school diploma or equivalent is required.
Minimum of five (5) year's event/meeting planning experience required.
A CMP and/or CMM designation is preferred.
Strong knowledge of domestic and international destinations, hotel brands and venues.
General working knowledge of RFP, registration technology and on-line booking tools utilized in Events.
Ability to work evening hours, weekends and longer hours during high volume periods.

Benefits

Comp & perks

Company Paid Basic Life & AD&D Insurance
Company Paid Short-Term Disability
Voluntary Long-Term Disability Insurance
Robust Wellness Program with incentives available to save money on your medical insurance premiums.
Supplemental Life; Accident; Cancer; Critical Illness; Identity Theft Protection and Legal Coverage
Three medical plan offerings including a High Deductible Health Plan, HMO plan (available in select states) and a Co-Pay medical plan.
Health Savings Account (HSA) with company core contribution and match, on a per pay period basis if enrolled in the HDHP medical plan.
Flexible Spending Accounts
Dependent Care Savings Account.
Dental Insurance Plan
Vision Insurance Plan
9 Company Paid Holidays including the day after Thanksgiving.
Generous paid time off programs for vacation and sick days
Employee Assistance Plan with access to Talk Space Therapy
Family Medical Leave
Paid Parental Leave (4 weeks)
Maternity benefits utilizing company paid STD, plus Parental Leave (4 weeks) to provide time for recovery, baby bonding, and enjoying your family time.
Bereavement Leave
401(k) Retirement Plan with a generous match per pay period
Student Loan Payment Match

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

program managementbudget managementvendor negotiationscontract executioncost estimationevent planningprogram reconciliationinvoicingaccounts payableaccounts receivable

Soft Skills

communicationcustomer servicerelationship managementprofessional demeanorproblem-solvingtime managementnegotiationteam collaborationattention to detailproactive recommendations

Certifications

CMPCMM