Corporate Travel Management (CTM) Group

Sourcing Specialist – Meeting Planning, Events

Corporate Travel Management (CTM) Group

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $55,000 - $75,000 per year

About the role

  • The purpose of this position is to source, negotiate and contract vendor agreements based on customer’s program goals and budget.
  • Responsible for searching for venues, negotiating terms/pricing, and finalizing contracts based on the program's goals and objectives and the program's space requirements.
  • Lead discovery calls to engage customer and learn about the meeting needs focusing on the goals and objectives of the program.
  • Include all internal stakeholders.
  • Demonstrates a collaborative work style by using a consultative approach, actively listening to customer’s ideas, quickly assess information, anticipate issues/outcomes, and make effective recommendations.
  • Make destination recommendations; submit eRFP’s through client preferred Event Technology Platform for a diverse group of customers with consideration of the program goals, objectives, budget, space requirements and preferred properties.
  • Produce accurate documents/reports for clients and vendors in conjunction with account needs.
  • Conduct effective contract negotiations including terms, due dates, cost savings and concessions.
  • Facilitate contract execution between the parties in a timely manner.
  • Provide meeting owner/requester a summary of all terms, due dates, cost estimates for budgeting purposes, and deposits.
  • Record accurate budget, cost, savings, and contract execution in Cvent or applicable technology.
  • Manage program reconciliation, invoicing, accounts payable, and accounts receivables for each program; when applicable.
  • Follow-up to ensure timely payment processing and revenue reconciliation.
  • Meet or exceed program timelines and deadlines established by customer or program.
  • Responsible for working closely with internal and external meeting stakeholders to quickly resolve any issues that may arise.

Requirements

  • High school diploma or equivalent is required.
  • Minimum of 5 years venue sourcing experience preferred, including vendor contracting and negotiation.
  • A CMP and/or CMM designation is preferred.
  • Technology designations, such as Cvent Event and Sourcing Professional Certifications are strongly recommended.
  • Strong proficiency in meeting technology for example: Cvent; Groupize, Lenos; and other technologies as needed.
  • Ability to work evening hours, weekends, and longer hours during high volume periods.
  • Basic understanding of Strategic Meeting Management Programs.
  • Excellent time management skills.
Benefits
  • Company Paid Basic Life & AD&D Insurance
  • Company Paid Short-Term Disability
  • Voluntary Long-Term Disability Insurance
  • Robust Wellness Program with incentives available to save money on your medical insurance premiums.
  • Supplemental Life; Accident; Cancer; Critical Illness; Identity Theft Protection and Legal Coverage
  • Three medical plan offerings including a High Deductible Health Plan, HMO plan (available in select states) and a Co-Pay medical plan.
  • Health Savings Account (HSA) with company core contribution and match, on a per pay period basis if enrolled in the HDHP medical plan.
  • Flexible Spending Accounts
  • Dependent Care Savings Account.
  • Dental Insurance Plan
  • Vision Insurance Plan
  • 9 Company Paid Holidays including the day after Thanksgiving.
  • Generous paid time off programs for vacation and sick days
  • Employee Assistance Plan with access to Talk Space Therapy
  • Family Medical Leave
  • Paid Parental Leave (4 weeks)
  • Maternity benefits utilizing company paid STD, plus Parental Leave (4 weeks) to provide time for recovery, baby bonding, and enjoying your family time.
  • Bereavement Leave
  • 401(k) Retirement Plan with a generous match per pay period
  • Student Loan Payment Match

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
venue sourcingvendor contractingcontract negotiationbudget managementprogram reconciliationinvoicingaccounts payableaccounts receivabledocument productioncost savings
Soft skills
collaborative work styleconsultative approachactive listeningproblem-solvingeffective recommendationstime managementcommunicationstakeholder engagementissue resolutioncustomer focus
Certifications
CMPCMMCvent Event and Sourcing Professional Certification