Cornell University

Research Administrative Assistant – Grant Coordinator

Cornell University

full-time

Posted on:

Location Type: Hybrid

Location: Ithaca • New York • United States

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Salary

💰 $26 - $30 per hour

About the role

  • Provides support for pre-award sponsored projects and other restricted proposal submissions as required.
  • Coordinates and serves as liaison to CALS Grant & Contract Officers, Office of Sponsored Programs, Administrative Managers, department chairs, agency representatives and PIs to respond to pre-award related issues and questions during the proposal preparation and submission process.
  • Ensures that all proposals comply fully with college, university, and agency-specific policy guidelines and promotes the PI’s final submission according to CALS policy deadlines.
  • Builds proposal budgets in a format which communicates the costs associated with a project in a clear and uncomplicated manner.
  • Understands and communicates sponsor, university, college, and department procedures and policies.
  • Works closely with colleagues at the Cornell Office of Sponsored Programs through the pre-award process; as stewards of initial and revised pre-award budgets, documentation, and correspondence.
  • Promotes proposal award success within CALS and supported departments and colleges.

Requirements

  • Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
  • Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
  • Associate’s degree in financial/business management or equivalent with 2+ years of experience in a complex academic or research setting.
  • Must possess high standards of integrity in order to develop and maintain trust with faculty, staff, and collaborators.
  • Proficiency with computer applications for financial management and reporting (e.g., Microsoft Excel).
  • Must be comfortable working with new and developing administrative systems and computer applications.
  • Sound judgment, excellent reasoning and decision-making skills, meticulous record keeping and ability to work with diverse personalities.
  • Must be able to work under pressure with a great deal of initiative.
  • Excellent oral/written communication, organizational and time management skills are essential, with the ability to prioritize multiple projects, while accomplishing tasks that are urgent or of a sensitive or confidential nature, meeting competing deadlines and priorities.
  • Ability to work with and represent work unit professionally and ethically with tact, diplomacy, and advocacy, while creating a high-quality and respectful work environment.
  • Ability to foster a team environment while meeting individual and CALS goals in accordance with the broader mission.
  • Ability to work and build sustaining partnerships with college, university, and departmental financial offices and staff.
  • Must have demonstrated ability to handle sensitive/confidential material in a highly professional manner.
  • May occasionally be required to work overtime.
Benefits
  • Health insurance
  • Generous retirement contributions
  • Access to wellness programs
  • Employee discounts with local and national retail brands
  • Health and personal leave
  • Three weeks of vacation
  • 13 holidays
  • Tuition-free Extramural Study and Employee Degree Program
  • Tuition aid for external education
  • Cornell Children's Tuition Assistance Program
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
financial managementbudgetingproposal preparationreportingrecord keepingdecision-makingtime managementproject prioritizationadministrative systems
Soft Skills
integritycommunicationorganizational skillsteamworktactdiplomacyadvocacyinitiativesound judgmentrelationship building
Certifications
Associate’s degree in financial/business management