Cornell University

Administrative and Communications Assistant

Cornell University

full-time

Posted on:

Origin:  • 🇺🇸 United States • New York

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Salary

💰 $24 - $26 per hour

Job Level

JuniorMid-Level

About the role

  • Administrative and Communications Assistant supporting Prof. Mario Herrero’s Food Systems & Global Change team in the Department of Global Development
  • Manage Prof. Herrero’s calendar, appointments, and scheduling needs
  • Track deliverables and deadlines and help ensure timely responses to email inquiries
  • Arrange travel for faculty, staff, visitors, and collaborators; process travel and other expenses in Concur
  • Coordinate meetings for Prof. Herrero and the FSGC team
  • Support core communications platforms, including LinkedIn and MailChimp; help maintain the group’s website
  • Develop visual materials, including PowerPoint presentations, when needed
  • Liaise with the Cornell Chronicle and CALS Marketing & Communications
  • Facilitate day-to-day communications and administrative activities for the team
  • Collaborate with research staff, Project Manager, Financial Representative, and other Cornell personnel including finance and administration
  • Handle sensitive and confidential information with discretion
  • Prioritize and manage multiple tasks in a fast-paced, dynamic environment
  • Support donor-funded projects and engage with a global network of collaborators and stakeholders
  • One-year term appointment, renewal contingent on continued funding, available work, and successful performance

Requirements

  • Resume and cover letter required for further consideration
  • High School Diploma with 2–4 years of relevant experience, or an equivalent combination of education and experience
  • Demonstrated ability to develop and coordinate complex itineraries and scheduling requests
  • Proven ability to manage multiple priorities successfully
  • Ability to work independently and take initiative
  • Strong organizational, planning, and detail-oriented skills
  • Exceptional written and oral communication skills; ability to interact effectively at all levels in a proactive, customer-service environment
  • Effective time management and attention to detail; ability to understand and apply departmental, College, and University policies as needed
  • Ability to take ownership of tasks, meet deadlines, and complete projects efficiently
  • Flexibility and resilience when plans, priorities or itineraries change
  • Strong technology skills, including advanced proficiency with Microsoft Office Suite
  • Preferred: Experience supporting communications and familiarity with social media platforms, including LinkedIn and Mailchimp
  • Preferred: Experience using Concur or similar travel management systems
  • Preferred: Knowledge of Cornell University systems, policies, and procedures
  • Preferred: Interest in Food Systems and collaborating with a global network of researchers, scientists, faculty, and other professionals