Admin Assistant, US Healthcare

Core-VA Solutions

Admin Assistant supporting US-based organization focused on empowering young adults with disabilities. Handling administrative operations and maintaining important documentation.

Posted 6/15/2026full-timeRemote • 🇵🇭 PhilippinesJuniorMid-Level💰 $7 per hourWebsite

About the role

Key responsibilities & impact

Maintain and organize internal records, files, and important documentation
Assist with compliance-related paperwork and report preparation
Coordinate schedules and manage general administrative correspondence
Prepare, review, and maintain accurate service delivery logs
Follow up on missing or incomplete documentation to ensure timely submission
Organize and file completed records for proper tracking and compliance purposes
Prepare and process invoices based on completed service records
Track billing details and assist with reconciliation when needed
Maintain accurate invoice records and transaction documentation
Monitor participant attendance records consistently
Generate attendance reports and identify discrepancies for review
Ensure attendance data is properly aligned with service and billing records

Requirements

What you’ll need

2–4 years of experience working as a General Virtual Assistant, Administrative Assistant, or in a similar remote support role
Strong organizational skills with exceptional attention to detail
Ability to manage recurring administrative processes accurately and consistently
Excellent written communication and professional correspondence skills
Comfortable working independently while staying accountable to deadlines
Tools & Systems Experience: Google Workspace (Docs, Sheets, Drive, Calendar, Gmail) or Microsoft 365 (Excel, Outlook, Word, Teams)
Asana for task management and workflow coordination
QuickBooks or similar invoicing/accounting platforms *(a strong advantage)*
Video communication tools such as Zoom, Google Meet, or similar platforms

Benefits

Comp & perks

Rate of $7/hour *(based on experience and qualifications)*
100% Remote / Work-From-Home setup
Paid Time Off (PTO)
US Public Holidays Observed
Ongoing training and support to help you build confidence and succeed independently
A collaborative and respectful work culture built on trust, autonomy, and open communication
Long-term opportunity with a growing and stable organization committed to sustainable career growth

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

invoice processingbilling reconciliationdocument managementreport preparationattendance trackingservice delivery logscompliance documentationdata alignment

Soft Skills

organizational skillsattention to detailwritten communicationindependenceaccountability