Recruiting Coordinator

Coram AI

Recruiting Coordinator ensuring a world-class candidate experience while managing recruiting processes at Coram AI. Join a fast-moving team reshaping video security with AI.

Posted 6/25/2026full-timeSunnyvale • California • 🇺🇸 United StatesJuniorMid-Level💰 $70,000 - $90,000 per yearWebsite

About the role

Key responsibilities & impact

Support interview scheduling across recruiters, hiring managers, executives, and candidates
Ensure every candidate has a seamless, professional, and engaging interview experience
Communicate interview logistics, expectations, and follow-up information promptly
Monitor scheduling conflicts and proactively resolve issues before they impact the candidate experience
Serve as a friendly and responsive point of contact throughout the interview process
Partner with recruiters to keep candidates engaged after offers are accepted through their first day
Coordinate pre-boarding activities, paperwork, and onboarding logistics
Ensure new hires receive timely communication and feel excited to join Coram
Help create a best-in-class onboarding experience that reflects our culture and values
Partner with HR and hiring managers to ensure a smooth transition from recruiting to onboarding
Maintain accurate candidate data within Ashby and other recruiting systems
Support continuous improvements to recruiting processes and documentation
Coordinate candidate submissions, interview scheduling, and ongoing communication with agency partners
Ensure agencies understand recruiting expectations, interview processes, and hiring timelines
Track agency performance and maintain organized communication across external recruiting partners
Partner closely with Recruiters, Hiring Managers, HR, Finance, and Leadership to ensure an efficient hiring process
Support recruiting events, special projects, and hiring initiatives as the company scales
Help identify opportunities to improve recruiting efficiency through automation and process improvements
Act as an ambassador for Coram by creating exceptional experiences for every candidate interaction

Requirements

What you’ll need

2–5 years of experience in Recruiting Coordination, Recruiting Operations, Talent Acquisition, or a related field
Exceptional organizational skills with the ability to manage multiple priorities simultaneously
Experience coordinating interviews across multiple calendars and time zones
High attention to detail and ability to manage confidential information with professionalism
Comfortable working in a fast-paced, high-growth startup environment
Passion for creating exceptional candidate experiences
Resilient in challenging and fast-paced environments
Exceptional written and verbal communication skills in English, with the ability to influence at all levels
Ability to work in a hybrid environment
Experience using Ashby or modern ATS platforms is a plus
Experience supporting technical or GTM recruiting teams is a plus
Familiarity with recruiting agencies and vendor management is a plus
Experience with onboarding coordination and People Operations is a plus
Startup or high-growth technology company experience is a plus

Benefits

Comp & perks

Competitive compensation package
100% Employer-paid medical, dental, vision, and base life insurance
Paid time off and 10 paid holidays
401(k) (Traditional and Roth options)
Early-stage equity in a rapidly growing company
Referral bonuses
Daily team breakfast and dinner, and regular team off-sites
The latest Apple products and unlimited tech stack (Claude Cowork, Perplexity Computer, Nooks, Clay, Instantly, etc.)

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Recruiting CoordinationRecruiting OperationsTalent AcquisitionInterview SchedulingOnboarding CoordinationVendor ManagementPeople OperationsData ManagementProcess ImprovementAutomation

Soft Skills

Organizational SkillsAttention to DetailCommunication SkillsInterpersonal SkillsProblem SolvingResilienceTime ManagementInfluencing SkillsCustomer ServiceTeam Collaboration