Coorg Marriott Resort & Spa

Administrative Assistant

Coorg Marriott Resort & Spa

full-time

Posted on:

Location Type: Remote

Location: Switzerland

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Salary

💰 $61,000 - $76,000 per year

About the role

  • Actively manage and prioritize Program Director’s email, Slack, Asana, and other communication information channels
  • Exercise judgment in managing and prioritizing the Program Director's task list and tracking deadlines
  • Track expense receipts, and maintain monthly timesheets of the Program Director
  • Conduct background research and provide relevant information to assist in the Program Director’s meeting preparation, decision-making, and other responsibilities
  • Anticipate logistical issues and problem-solve on behalf of the Program Director
  • Manage complex schedules to coordinate meetings on behalf of the Program Director and team
  • Coordinate travel arrangements for the Program Director including: obtaining visas, scheduling flights and transfers, preparing travel documents
  • Support in the onboarding process of new program members
  • Assist in the coordination of work and annual planning, working with program members and other departments as necessary
  • Support project management tracking and monitoring, including deploying and maintaining software solutions
  • Coordinate with other Director’s Assistants and administrative staff to support cross-team collaboration, streamline and unify processes, and ensure the flow of relevant information

Requirements

  • Minimum of 3 years of administrative experience supporting director-level work
  • Ability to organize and manage multiple priorities, exercise judgment, and be flexible in a fast-paced and dynamic work environment
  • Superior professional communication skills, including courteous oral and written communication with both internal and external audiences
  • Ability to maintain confidentiality related to documents, correspondence, and discussions
  • Experience learning and thriving in new digital systems and maintaining calendars across an array of platforms and technologies
  • Ability to take rapid notes/minutes in real-time (minimum of 80 wpm)
  • Proficiency in Microsoft Office and Google Suite (Docs, Calendars, Sheets, etc)
  • Ability to work collaboratively with a broad range of colleagues and personalities
  • Anticipatory and self-directed
  • Comfortable, accurate, and efficient working at a fast pace, in a proactive manner
Benefits
  • CIEL will contribute a one-time stipend of USD $750 for fully remote workers
  • Additional USD $250 per year for the purposes of maintaining your remote work space
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative experienceproject managementnote-takingcalendar management
Soft Skills
organizational skillsjudgmentflexibilitycommunication skillsconfidentialitycollaborationproactivityanticipation