Data Integrity Assistant

Cooley LLP

BIC Data Integrity Assistant maintaining client and matter data for Cooley’s Business Intake and Conflicts team. Processing engagement documentation, ethical walls, database updates, and reporting support.

Posted 8/19/2026full-timeSan Francisco • California, New York • 🇺🇸 United StatesMid-LevelSenior💰 $25 - $37 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong database management skills and proficiency in Microsoft Office Suite and iManage, ensuring accurate maintenance of client and matter information. Exhibits excellent communication and organizational abilities while supporting compliance and ethical wall initiatives in a fast-paced legal environment.

Highest-signal resume keywords

Database ManagementMicrosoft Office ProficiencyClient Documentation SupportCommunication SkillsCustomer Service Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Database SkillsWorkflow ToolsSecurity Database TechnologyEngagement Letter ManagementMatter Closure Processing

Soft Skills

Problem SolvingAttention to DetailOrganizational SkillsInterpersonal SkillsAbility to Prioritize

Tools & Technologies

IManageBIC Systems

Industry Keywords

Legal EnvironmentConflicts DepartmentEthical WallsClient EngagementRisk Management

About the role

Key responsibilities & impact

Maintain the firm’s client administrative files by processing and filing engagement, disengagement and waiver letters
Link parties in Open to approved and finalized matters
Prepare, process, and review client and matter closure requests
Assign closure requests to a Compliance Analyst when necessary
Prepare and process client and matter name change requests
Maintain inclusionary ethical walls in the firm’s ethical walls database
Clean up outstanding Open requests from departing or departed timekeepers and secretaries
Implement and maintain database warnings and alerts
Continually process reports associated with database cleanup projects
Assist with department projects as necessary
Participate in proof-of-concept testing of new technologies or solutions
Communicate with users regarding intake issues and risk management procedures for opening new clients/matters and request status via email and phone
Perform all other duties as assigned or required
Support the firm’s data and reporting initiatives by ensuring accurate, timely maintenance of client and matter information across BIC systems
Prepare and load client engagement letters into the Terms database for structured coding and downstream reporting
Support management of engagement letters, waivers, and related client documentation
Assist with party linking, client and matter maintenance, and inclusionary ethical wall support
Work closely with Compliance Analysts and BIC team members to capture engagement terms consistently and accurately

Requirements

What you’ll need

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
Available to work overtime, as required
Bachelor’s Degree (preferred)
Prior experience in a law firm, legal environment or conflicts department (preferred)
Prior experience with Security Database technology for Ethical Walls (preferred)
Prior experience with Workflow tools and systems (preferred)
Ability to solve problems and work in a fast-paced environment that requires balancing high-volume, process-driven work with a strong focus on accuracy and customer service
Ability to interact with attorneys, all levels of management, business professionals and outside third parties in a highly effective and professional manner
Excellent communication and interpersonal skills
Strong database skills
Detailed oriented and strong organization skills
Strong ability to prioritize and juggle multiple tasks
Strong customer service skills

Benefits

Comp & perks

Medical insurance
Health savings account (with applicable medical plan)
Dental insurance
Vision insurance
Health and/or dependent care flexible spending accounts
Pre-tax commuter benefits
Life insurance
AD&D coverage
Long-term care coverage
Backup care for children and/or adults
Other parental support benefits
Firm-paid life insurance
Firm-paid AD&D
LTD
Short term medical benefits
20 days of Paid Time Off (PTO) each year
10 paid holidays each year
Generous parental leave
Fertility benefits
Detailed benefit orientation
Competitive compensation