IP Operations Coordinator

Cooley LLP

IP Operations Coordinator overseeing projects for the IP Services team at Cooley. Supporting practice groups and coordinating meetings and training sessions while maintaining confidentiality.

Posted 6/19/2026full-timeNew York City • District of Columbia, Massachusetts, New York, Virginia • 🇺🇸 United StatesJuniorMid-Level💰 $31,500 - $42,000 per hourWebsite

About the role

Key responsibilities & impact

Oversee projects and duties supporting the IP Operations team and the practice
Serve as coordinator and resource for IP Services business planning and project support
Support practice group members with establishing, updating, and maintaining accounts to access USPTO systems
Collect and organize information for inclusion in various communication tools to the IP practice groups
Maintain IP practice group pages on the firm’s intranet
Coordinate various group wide meetings, presentations, internal and offsite training sessions
Assist with maintaining IP practice group Policies and Procedures Manuals
Lead training for IP new hires on invoice processing and assist in developing training materials for the practice
Research various vendor invoice issues and assist in developing solutions and/or communications
Maintain data in Excel, MS Lists, PowerBI, and SharePoint
Support the IP Leadership team in their annual project process
Interface with other firm departments
Prepare and modify correspondence, communications, presentations, educational materials and other documents
Develop and update various forms, charts and databases to track special projects
Provide administrative support to the Director of IP Services

Requirements

What you’ll need

2+ years of experience as an IP Assistant, Operations Assistant or equivalent role
Proficiency in Microsoft Office suite, iManage and other firm applications
Excellent attention to detail
Strong verbal and written communication skills
Ability to organize, prioritize and coordinate multiple activities
Strong judgment
Team-player with collaborative spirit
Unwavering ability to handle and maintain confidentiality regarding firm information, projects, client data (if applicable)
High level of professionalism at all times

Benefits

Comp & perks

Medical
Health savings account (with applicable medical plan)
Dental
Vision
Health and/or dependent care flexible spending accounts
Pre-tax commuter benefits
Life insurance
AD&D
Long-term care coverage
Backup care for children and/or adults
Other parental support benefits
Firm-paid life insurance
AD&D
LTD
Short term medical benefits
20 days of Paid Time Off (“PTO”)
10 paid holidays each year
Generous parental leave
Fertility benefits

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data managementinvoice processingproject supportcommunication toolstraining material developmentinformation organizationpolicy and procedure maintenancevendor issue resolutionform and chart developmentdatabase tracking

Soft Skills

attention to detailverbal communicationwritten communicationorganizational skillsprioritizationcoordinationjudgmentteam collaborationconfidentialityprofessionalism