Assistant to Vice President, Global Medical Safety – Global Patient Safety

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Assistant to VP supporting Global Medical Safety at Lundbeck. Providing operational support, coordinating budget, recruitment, and administrative processes.

Posted 7/7/2026full-timeCopenhagen • 🇩🇰 DenmarkLead💰 DKK 491,000 - DKK 675,400 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in administrative and operational support within the pharmaceutical industry, with a strong focus on budget planning, meeting coordination, and managing confidential information. Proficient in using digital tools and platforms to enhance workflow efficiency and support leadership teams effectively.

Highest-signal resume keywords

Budget PlanningMeeting CoordinationCalendar ManagementSAP Super-User ExperiencePharmaceutical Industry Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Budget AdministrationInvoice ProcessingCost TrackingPurchase Order ManagementFinancial Reporting

Soft Skills

Highly OrganizedDetail-OrientedDiscretion and Sound JudgementAbility to Manage Competing PrioritiesFluent Communication in English

Tools & Technologies

MS OfficePowerPointDigital Tools and Platforms

Industry Keywords

Regulated AreaPharmaceutical IndustryOperational SupportEmployee ExperienceAdministrative Processes

Tech Stack

Tools & technologies

iOS

About the role

Key responsibilities & impact

Provide proactive administrative and operational support to the VP, Global Medical Safety and the Global Medical Safety leadership team
Coordinate key business processes, including annual wheel activities, meeting and event coordination, calendar management, travel logistics, recruitment, onboarding and offboarding activities, and other day-to-day operational tasks that enable the organization to run effectively
Support budget planning and administration, including purchase order (PO) and internal order (IO) management, invoice processing, cost tracking, accrual support, and follow-up on training, travel, and project-related expenditures.
Support the planning, administration, and follow-up of the Global Patient Safety budget, including personnel costs, project-related expenses, training, travel, invoices, accruals, and financial reporting.
Manage purchase orders (POs) and internal orders (IOs), ensuring accurate tracking and timely processing of invoices and payments.
Provide oversight of departmental expenditures and support budget forecasting and reconciliation activities in collaboration with Finance.
Coordinate recruitment, onboarding, and offboarding activities, ensuring seamless employee experience.
Provide operational and administrative support to the VP Global Medical Safety and the GMS Leadership Team, including meeting coordination, reporting, and follow-up of key actions.
Serve as a super-user for relevant systems and tools.
Support Senior Vice President Assistant in shared administrative processes and act as back-up during periods of absence.

Requirements

What you’ll need

Experience from working in a similar role supporting a VP or equivalent
Experience with meeting coordination, calendar management and administrative processes
Experience with planning and follow-up on budgets and a flair for numbers
Experience from a regulated area in the pharmaceutical industry
Ability to handle confidential and sensitive information with discretion and sound judgement
Confidence using digital tools and platforms to manage information and workflows, and an interest in learning new systems
Strong IT skills, including MS Office, Powerpoint and SAP super-user experience
A highly organised and detail-oriented approach, with the ability to manage competing priorities, anticipate needs, and create clarity in complex situations
Fluent communication in English, both in writing and verbally.

Benefits

Comp & perks

Inspiring workplace
Innovative culture
Development opportunities
Initiatives focused on well-being