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Assistant to Vice President, Global Medical Safety – Global Patient Safety
Cookie InformationAssistant to VP supporting Global Medical Safety at Lundbeck. Providing operational support, coordinating budget, recruitment, and administrative processes.
Tech Stack
Tools & technologiesiOS
About the role
Key responsibilities & impact- Provide proactive administrative and operational support to the VP, Global Medical Safety and the Global Medical Safety leadership team
- Coordinate key business processes, including annual wheel activities, meeting and event coordination, calendar management, travel logistics, recruitment, onboarding and offboarding activities, and other day-to-day operational tasks that enable the organization to run effectively
- Support budget planning and administration, including purchase order (PO) and internal order (IO) management, invoice processing, cost tracking, accrual support, and follow-up on training, travel, and project-related expenditures.
- Support the planning, administration, and follow-up of the Global Patient Safety budget, including personnel costs, project-related expenses, training, travel, invoices, accruals, and financial reporting.
- Manage purchase orders (POs) and internal orders (IOs), ensuring accurate tracking and timely processing of invoices and payments.
- Provide oversight of departmental expenditures and support budget forecasting and reconciliation activities in collaboration with Finance.
- Coordinate recruitment, onboarding, and offboarding activities, ensuring seamless employee experience.
- Provide operational and administrative support to the VP Global Medical Safety and the GMS Leadership Team, including meeting coordination, reporting, and follow-up of key actions.
- Serve as a super-user for relevant systems and tools.
- Support Senior Vice President Assistant in shared administrative processes and act as back-up during periods of absence.
Requirements
What you’ll need- Experience from working in a similar role supporting a VP or equivalent
- Experience with meeting coordination, calendar management and administrative processes
- Experience with planning and follow-up on budgets and a flair for numbers
- Experience from a regulated area in the pharmaceutical industry
- Ability to handle confidential and sensitive information with discretion and sound judgement
- Confidence using digital tools and platforms to manage information and workflows, and an interest in learning new systems
- Strong IT skills, including MS Office, Powerpoint and SAP super-user experience
- A highly organised and detail-oriented approach, with the ability to manage competing priorities, anticipate needs, and create clarity in complex situations
- Fluent communication in English, both in writing and verbally.
Benefits
Comp & perks- Inspiring workplace
- Innovative culture
- Development opportunities
- Initiatives focused on well-being
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Budget AdministrationInvoice ProcessingCost TrackingPurchase Order ManagementFinancial Reporting
Soft Skills
Highly OrganizedDetail-OrientedDiscretion and Sound JudgementAbility to Manage Competing PrioritiesFluent Communication in English