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Administrative Assistant

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full-time

Posted on:

Location Type: Office

Location: Indianapolis • United States

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About the role

  • Provides support for the recruiting process (e.g., scheduling interviews, sending background checks, attending job fairs/recruitment events as needed, drug tests and contacting selected candidates)
  • Provides customer service and support for both internal and external customers for Ops/HR/Quality/Training/Safety/Inventory/Shipping-related processes
  • Coordinates the new hire orientation process (e.g., scheduling the orientation, preparing orientation paperwork, and creating the employee file), including I9 completion/compliance. Maintains personnel files for all employees
  • Provides support on auditing, reviewing, and processing the paperwork and forms
  • Generates, compiles, and distributes reports
  • Participate in special project and initiatives, to include engagement, job fairs and HR Assessments
  • Provides support to Ops/HR/Quality/Training/Safety/Inventory/Shipping Department as needed
  • Must maintain confidentiality and perform all duties in accordance with company policies and procedures
  • Provides clerical support to various management and operational functions, including, but not limited to, photocopying, filing, faxing, emailing, and answering telephone
  • Reviews, research and/or enters data in various systems to support respective functional area
  • Compile data and provides various regular and adhoc reports to management for review and determination
  • Serves as frontline customer service to receive, solve and/or escalate inquiries and issues
  • Assists management with monthly audit activity by retrieving data and/or files for review
  • Work to streamline processes
  • Work improvement projects
  • Review current SOP’s , Revise and maintain processes
  • Audit processes

Requirements

  • Clerical 2 years
  • Must have a high school diploma or general education degree (GED)
  • Must be able to work in unregulated temperatures within the warehouse during the warmer and colder months can range from mild to moderate
  • Proficiency in Microsoft Office
  • Experience with HRIS systems
  • English (reading, writing, verbal)
  • Good mathematical skills
  • Must have excellent organizational and decision-making skills.
  • High level of interpersonal and communication skills to handle sensitive and confidential situation and documentation
  • Attention to detail and ability to establishing priorities and meet deadlines.
  • Good to excellent spelling grammar, and written communication skills.
  • Ability to maintain a high level of confidentiality.
  • Demonstrated leadership skills and strong business and professional acumen.
  • Results-oriented.
  • Must have a high sense of urgency and customer service focus.
  • Working knowledge of applicable law and regulations related to Human Resources function.
  • Ability to analyze HR processes and make practical recommendations to clients.
  • Must posses an understanding of the business and quickly learn the organizations strategy.
  • Must be able to deal with ambiguity and cope with change.
  • Must be flexible with shifting priorities.
Benefits
  • Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
clerical skillsdata entryreport generationauditingHRIS systemsMicrosoft OfficeI9 complianceprocess improvementmathematical skillsSOP review
Soft Skills
organizational skillsdecision-making skillsinterpersonal skillscommunication skillsattention to detailconfidentialityleadership skillscustomer service focusresults-orientedflexibility
Certifications
high school diplomaGED