Cookie Information

Administrative Assistant

Cookie Information

full-time

Posted on:

Location Type: Hybrid

Location: Deerfield • Illinois • United States

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $60,000 - $80,000 per year

About the role

  • Provides professional administrative support to the US based R&D leadership
  • Maintain cross functional calendars for leaders with US R&D leaders, including Regulatory, GPS, Clinical Operations, Patients Insights and Quality
  • Schedule, coordinate, and execute hybrid (in-person/virtual) meetings
  • Serve as the home office/ US based liaison for R&D visitors
  • Help organize US based R&D team events
  • Serve as US based R&D point of contact for new employee onboarding for home office
  • Create documents and presentations using Word and/or PowerPoint as directed
  • Coordinate travel arrangements for US based R&D leadership
  • Compile and process expense reports
  • Coordinate interview schedules for the US based R&D leadership and their direct reports
  • Initiate Purchase Orders upon request
  • Aggregate and submit contracts and SOWs to the appropriate internal systems and track progress towards signature

Requirements

  • High School Diploma/GED
  • 3+ years of administrative experience supporting multiple individuals in a fast-paced environment
  • Proficient in MS Word, Excel, PowerPoint, and Outlook
  • Clear and professional, written, oral, and interpersonal skills
  • Solid internet research abilities
  • Excellent organizational and time management skills with the ability to multi-task
  • Ability to handle sensitive information with the highest degree of integrity and confidentiality
  • Demonstrated initiative and flexibility
  • Ability to work well in a team and hybrid environment
  • Ability to accomplish set objectives with minimal supervision
  • Detail oriented and self-motivated
Benefits
  • flexible paid time off (PTO)
  • health benefits to include Medical, Dental and Vision
  • company match 401k
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportcalendar managementdocument creationpresentation creationtravel coordinationexpense report processinginterview schedulingpurchase order initiationcontract aggregationSOW tracking
Soft Skills
written communicationoral communicationinterpersonal skillsorganizational skillstime managementmulti-taskingintegrityconfidentialityinitiativeflexibility
Certifications
High School DiplomaGED