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Executive Assistant

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full-time

Posted on:

Location Type: Office

Location: North Ryde • 🇦🇺 Australia

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Job Level

Mid-LevelSenior

About the role

  • Provide high-level administrative support to the Managing Director, including complex calendar management, travel coordination, expenses, and meeting preparation.
  • Liaise effectively with senior stakeholders across global, regional, and local teams as well as with external partners, ensuring timely communication, alignment, and follow-up.
  • Prepare polished presentations, briefing notes, and communication materials for leadership meetings, commercial reviews, and external engagements.
  • Act as a trusted business partner to the Managing Director and Commercial Leadership Team, contributing to strategic discussions, commercial prioritisation, and decision-making.
  • Support Budget and Mid-Term Planning (MTP) processes.

Requirements

  • Bachelor’s degree in Business Administration, Finance, Life Sciences, or related field.
  • Minimum 5 years of experience in executive support, project management, or business partnering roles, preferably in the pharmaceutical or healthcare industry.
  • Strong analytical skills with proficiency in Excel, PowerPoint, and data visualisation tools.
  • Excellent communication and interpersonal skills, with the ability to influence and collaborate across all levels.
  • Proven ability to work independently, manage multiple priorities, and maintain confidentiality.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
calendar managementtravel coordinationexpenses managementpresentation preparationdata visualizationproject managementbudget planningstrategic discussionscommercial prioritizationdecision-making
Soft skills
analytical skillscommunication skillsinterpersonal skillsinfluencing skillscollaborationindependenceprioritizationconfidentiality
Certifications
Bachelor’s degree in Business AdministrationBachelor’s degree in FinanceBachelor’s degree in Life Sciences