Continental Properties

Administrative Assistant

Continental Properties

full-time

Posted on:

Location Type: Hybrid

Location: Menomonee Falls • Wisconsin • United States

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Salary

💰 $55,000 - $65,000 per year

About the role

  • Provide comprehensive administrative support to the Construction, Design, and Development teams
  • Coordinate calendars, travel arrangements, and expense reports for executives
  • Collect, review, and distribute department mail
  • Process invoices, check requests, and expense reporting
  • Maintain records related to payments, permits, and departmental expenses
  • Schedule and coordinate Investment Committee and department meetings
  • Prepare meeting materials, set up conference rooms, and track notes and action items
  • Answer and direct phone calls to the home office
  • Manage office supplies inventory and coordinate replenishment
  • Support department events, meetings, and milestone celebrations
  • Maintain and organize department files and SharePoint records

Requirements

  • Associate degree or equivalent experience in a related field
  • 2 or more years of related experience
  • Comfortable working in a fast-paced, deadline-driven environment with high attention to detail
  • Strong follow-through ability
  • Proactive problem-solver with a continuous improvement mindset
  • Ability to work collaboratively across teams and support senior leaders
Benefits
  • Medical, Dental, and Vision Plans
  • Flexible spending accounts
  • 401(k) with company match
  • Company-paid life and disability insurance
  • 6-weeks paid parental leave
  • 8-free counseling sessions per year
  • Tuition reimbursement
  • Generous vacation time
  • 9-paid holidays
  • Half-days on Fridays during designated months
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportinvoice processingexpense reportingcalendar coordinationtravel arrangementsrecord maintenancemeeting preparationfile organizationSharePoint management
Soft Skills
attention to detailfollow-throughproblem-solvingcontinuous improvementcollaborationsupporting senior leaders
Certifications
Associate degree