Junior Conference Manager

Conference Catalysts

Junior Conference Manager delivering technical conferences, trade shows, and events for Conference Catalysts. Managing budgets, vendors, registration, content, and onsite execution.

Posted 8/25/2026full-timeRemote • Florida • 🇺🇸 United StatesJunior💰 $54,700 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in event management, including planning, budgeting, and execution of conferences and meetings. Proficient in utilizing various tools and technologies to enhance event operations and ensure excellent customer service.

Highest-signal resume keywords

Event ManagementProject ManagementStrong Communication SkillsClient-Facing SkillsBudget Development

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event PlanningConference CoordinationRFP DevelopmentOnline Registration ManagementData Analysis

Soft Skills

OrganizationProblem-SolvingResourcefulness

Tools & Technologies

GmailClickUpSlackGoogle CalendarZoomCventDropboxMailChimpSurveyMonkeyShareX

Industry Keywords

Professional AssociationsNonprofit OrganizationsConference ProceedingsSponsorship SalesMarket Research

About the role

Key responsibilities & impact

Support events from conception through completion, including technical conferences, trade shows, board meetings, and social events
Manage multiple conferences throughout the year
Meet weekly with the Director, Conference Management Operations, and Pod Leader to provide status updates, discuss time-sensitive items, quality control, and improvements
Attend and participate in weekly Unit, Pod, Unit Workshop, and All-Company meetings
Maintain accurate time records according to company policy
Demonstrate proficiency with Gmail, ClickUp, Slack, Google Calendar, Zoom, GoToMeeting, Cvent, Dropbox, Doodle, MailChimp, LastPass, Skype, SurveyMonkey, ShareX, and other company applications
Navigate the company’s internal file structure
Maintain knowledge of IEEE structure, policies, and contact lists
Manage ClickUp boards and keep conference tasks dated and up to date
Develop relationships with conference leadership and serve as a resource
Liaise with clients to determine conference requirements
Configure and manage online paper submission processes
Compile and produce conference proceedings content
Produce detailed RFPs covering timelines, venues, suppliers, legal obligations, staffing, and budgets
Communicate and maintain project timelines and priorities
Develop and manage event budgets, ensuring projects are completed on time and within budget
Ensure excellent customer service and quality delivery
Travel onsite for advance site inspections as necessary
Research markets to increase conference attendance and paper submissions
Coordinate with venues, caterers, exhibit designers, contractors, and other vendors
Plan room layouts, menus, and food and beverage for conference functions
Coordinate volunteer staffing and briefings
Sell sponsorship, stand, and exhibition space
Configure online registration sites and manage registration processing
Prepare delegate packs, name badges, and collateral
Liaise with marketing, PR, clients, and design staff to promote conferences and produce event materials
Coordinate suppliers, handle client queries, and troubleshoot during conferences
Oversee onsite setup of registration, exhibit, and meeting areas
Proactively troubleshoot issues throughout the conference planning cycle
Conduct post-conference evaluations, including data entry, analysis, and sponsor reports
Organize and express information concisely in written and verbal form
Schedule and facilitate committee conference calls, take detailed minutes, and facilitate action-item completion
Manage conference websites and maintain current, user-friendly content
Develop and maintain conference social media platforms and post content regularly
Follow conference operating manuals, company operating guidelines, mission, vision, core values, handbook, and evaluation procedures

Requirements

What you’ll need

Bachelor's degree in event management, business administration, management, communications, or related field, or relevant combination of education and experience
Minimum of two years of experience in full-scope event management or planning work
Strong communication, organization, and client-facing skills
Strong project management skills, with the ability to manage multiple tasks and deadlines
Demonstrated problem-solving ability and resourcefulness
Familiarity with professional associations or nonprofit organizations
Travel around 7–8 times per year, for 5–8 days each time
Estimated travel between 10–18%
Domestic and international travel is required
Must have, or have the ability to acquire, a passport
Prolonged periods of sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times
Must be capable of traveling on long-haul flights

Benefits

Comp & perks

Comprehensive Medical, Dental & Vision Insurance (Full employee premiums covered by Conference Catalysts)
Health Flexible Spending Account (FSA) for eligible health & wellness expenses
401(k) Retirement Plan following the 90-day onboarding period (Conference Catalysts matches dollar for dollar, up to 5% of employee deferrals)
Uncapped flex time off following the 90-day onboarding period
14 paid company holidays
Voluntary Life and AD&D insurance
Individual professional development budget
Annual office discretionary budget
Annual swag store budget
Monthly gym membership reimbursement
Domestic and international travel opportunities/requirements