Accounting Associate

Conference Catalysts

Accounting Associate responsible for managing financial operations and client processes at Conference Catalysts. Collaborating with internal teams to ensure financial accuracy and operational efficiency.

Posted 5/13/2026full-timeRemote • Florida • 🇺🇸 United StatesJuniorMid-Level💰 $51,000 per yearWebsite

About the role

Key responsibilities & impact

Reconcile company and employee credit card transactions and ensure accurate tracking of budgets.
Perform monthly bank account reconciliations and investigate discrepancies.
Maintain and continuously validate the accuracy of financial records across internal accounting systems.
Assist with periodic internal financial audits in coordination with the CEO.
Monitor financial workflows and identify discrepancies, inefficiencies, or process improvements.
Prepare and issue client invoices for Conference Management, Operations Management, and Digital Solutions services.
Monitor incoming payments and ensure accurate tracking of accounts receivable.
Respond to client billing inquiries and coordinate with internal stakeholders to resolve discrepancies.
Monitor outstanding invoices, proactively follow up on payment status, and support timely collection of receivables.
Maintain clear documentation of billing workflows and client financial records.
Coordinate employee expense reimbursement cycles, communicate timelines, and ensure compliance with internal policies.
Review and validate submitted expense reports for completeness and accuracy.
Recommend improvements to expense management processes and documentation.
Process vendor payments and other financial disbursements via check, credit card, or electronic transfer.
Maintain accurate documentation and tracking of payment requests, ensuring transparency and audit readiness.
Collaborate with internal business units to ensure financial data and billing processes align with client contracts and operational workflows.
Support audit review of final conference budgets prior to financial close.
Support the preparation of client financial reports when requested.
Serve as a financial administrative liaison for clients regarding accounts payable and receivable matters.

Requirements

What you’ll need

Bachelor’s degree in accounting, finance, business administration, or related field. Or relevant combination of education and experience.
3+ years of experience in accounting or bookkeeping.
Advanced proficiency using Microsoft Excel.
Proficiency using accounting software, such as QuickBooks online, QuickBooks desktop, Xero, Sage, etc.
Strong organizational skills with the ability to manage multiple financial workflows simultaneously and operate with minimal supervision.
Ability to handle sensitive information with the highest degree of confidentiality.
Demonstrated ability to identify inefficiencies and recommend process improvements.
Strong customer service orientation and written communication skills for supporting internal team members and external clients.

Benefits

Comp & perks

Comprehensive Medical, Dental & Vision Insurance (Full employee premiums covered by Conference Catalysts).
Health Flexible Spending Account (FSA) for eligible health & wellness expenses.
401(k) Retirement Plan following the 90-day onboarding period (Conference Catalysts matches dollar for dollar, up to 5% of employee deferrals).
Uncapped flex time off following the 90-day onboarding period.
14 paid company holidays.
Individual professional development budget.
Annual office discretionary budget.
Monthly gym membership reimbursement.

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

accountingbookkeepingfinancial reconciliationbudget trackinginvoice preparationaccounts receivableexpense managementvendor paymentsfinancial reportingaudit support

Soft Skills

organizational skillsconfidentialityprocess improvementcustomer service orientationwritten communication

Certifications

Bachelor’s degree in accountingBachelor’s degree in financeBachelor’s degree in business administration