Onboarding Coordinator

Community Partners

Hiring and Onboarding Coordinator managing new hire documentation and the recruitment process for Community Partners nonprofit. Collaborating closely with HR and hiring managers for a positive candidate experience.

Posted 5/26/2026full-timeLos Angeles • California • 🇺🇸 United StatesJuniorMid-Level💰 $27 - $31 per hourWebsite

About the role

Key responsibilities & impact

Post and manage job openings on the company careers page and external job boards to support hiring needs for core staff and as assigned for projects.
Serve as a primary point of contact for candidates throughout the recruitment process, ensuring a positive candidate experience through timely communication, follow-up, and guidance.
Assist with coordinating and scheduling interviews between candidates, hiring managers, and interview teams, managing calendars and logistics for core staff and as assigned for projects.
Partner closely with hiring managers to facilitate a smooth and efficient hiring process, ensuring alignment, timely decision-making, and adherence to established hiring procedures.
Provide administrative support to hiring managers by maintaining and sharing templates, addressing FAQs, and helping align expectations around timelines, candidate experience, and process updates.
Utilize standardized communication templates, including application confirmations, interview invitations, rejection notices, and offer letters.
Maintain and update employee records, files, and documentation to ensure accuracy and compliance.
Serve as a point of contact for candidates and internal stakeholders, responding to general HR and recruiting-related inquiries while also escalating compliance concerns.
Perform other duties as assigned.

Requirements

What you’ll need

2–3 years of experience in Recruiting or Talent Acquisition, preferably in high-volume or fast-paced environments supporting multiple roles and departments.
Experience supporting recruitment efforts across a variety of positions, including administrative, operations, program roles, entry-level, and specialized positions.
Experience coordinating with hiring managers and cross-functional teams, including scheduling interviews, preparing interview materials, and supporting offer processes.
Experience onboarding hybrid employees.
Working knowledge of ATS (Applicant Tracking Systems), HRIS platforms, and timekeeping systems (e.g., Paylocity), with the ability to maintain accurate candidate and employee records.
Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel).
Excellent communication, organizational, and interpersonal skills, with a strong attention to detail and a focus on providing a positive candidate and stakeholder experience.
Demonstrated emotional intelligence and professionalism when working with candidates, hiring teams, and leadership.

Benefits

Comp & perks

Comprehensive benefits package

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

RecruitingTalent AcquisitionOnboardingInterview CoordinationCandidate ExperienceComplianceRecord MaintenanceSchedulingAdministrative SupportHigh-Volume Recruitment

Soft Skills

CommunicationOrganizational SkillsInterpersonal SkillsAttention to DetailEmotional IntelligenceProfessionalismStakeholder ManagementTimely Decision-MakingGuidanceAlignment