Early Learning Administrative Associate
Community-Minded Enterprises
full-time
Posted on:
Location Type: Hybrid
Location: Spokane • Washington • United States
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Salary
💰 $19 - $26 per hour
About the role
- Provide administrative support to the Director of Early Learning and department staff
- Manage calendars, schedule meetings, prepare agendas, and take meeting notes
- Coordinate travel arrangements for Child Care Aware of Eastern Washington staff
- Serve as a point of contact for department communications
- Respond to phone calls and emails and route inquiries appropriately
- Develop and distribute department communications such as the Bi-weekly Social Circle and Friday Notes
- Assist with presentations, reports, and training materials
- Maintain organized files while ensuring the confidentiality of sensitive information
- Assist with data entry, tracking, and reporting for program deliverables
- Monitor systems including the CCA of WA IMPACT system, MERIT system, and CME training registrations
- Coordinate logistics for meetings, trainings, and events
- Assist with research, data collection, and presentation materials
- Support Early Learning supervisors in tracking program deliverables
- Assist with general office tasks such as ordering supplies and managing mail
- Provide support across departments as needed
Requirements
- Associate’s degree in Business Administration, Administrative Support, or related field preferred
- Two or more years of administrative experience
- Experience with data entry, data tracking, and electronic systems
- Preferred Bilingual/biliterate in Spanish
- Experience with tools such as JotForm, Constant Contact, Canva, or similar platforms
- Valid driver’s license and vehicle liability insurance
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Ability to maintain confidentiality and manage multiple priorities
Benefits
- health, dental, life insurance
- retirement plans
- paid time off
- opportunities for professional development and growth
- competitive pay
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data entrydata trackingreportingpresentation materialscalendar managementmeeting coordinationconfidentiality managementprogram deliverables tracking
Soft Skills
communicationorganizational skillsmultitaskingadministrative supportresearch skills
Certifications
Associate’s degree in Business AdministrationAssociate’s degree in Administrative Support