Columbus McKinnon

IS Operations Specialist

Columbus McKinnon

full-time

Posted on:

Location Type: Office

Location: Charlotte • North Carolina • United States

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Salary

💰 $23 - $27 per hour

About the role

  • Own end-to-end processing of IS invoices including validation, accurate GL coding, and allocation to cost centers or projects.
  • Route invoices for approval and track through submission and payment.
  • Resolve invoice discrepancies with vendors, Accounts Payable, and IS stakeholders; maintain complete and auditable invoice documentation.
  • Coordinate requisitions and purchase orders for software, hardware, services, and subscriptions.
  • Support vendor onboarding and maintain vendor documentation.
  • Track orders, deliveries, and receiving confirmations.
  • Assist with renewals, true-ups, and subscription adjustments.
  • Maintain accurate, up-to-date software and hardware asset records (device details, assigned user/department, location, lifecycle status, and warranty/coverage dates).
  • Reconcile purchases, receipts, deployments, transfers, repairs, and retirements to ensure asset databases align with actual inventory.
  • Support periodic audits and true-ups by producing asset and license reports, identifying gaps, and coordinating remediation with IS owners.
  • Document and follow standard processes for asset tagging, check-in/check-out, refresh schedules, and secure disposal/return of end-of-life equipment.
  • Maintain centralized repository of IS contracts, SOWs, and amendments.
  • Track contract expirations, renewal windows, and notice periods.
  • Proactively notify IS owners of upcoming renewals.
  • Support contract routing and execution with Legal and Procurement.
  • Assist with monthly budget tracking and variance analysis, while maintaining budget documentation.
  • Support project spend tracking and accruals.
  • Prepare spend summaries for IS leadership.
  • Provide Level 0 support and limited Level 1 troubleshooting; support onboarding and offboarding coordination; escalate issues beyond defined scope.
  • Perform by other duties as assigned.

Requirements

  • 2+ years of experience in operations, invoice processing, procurement, or contract administration.
  • Strong attention to detail and ability to manage multiple priorities.
  • Proficiency with Microsoft Excel, Teams, and SharePoint.
  • Experience working in an IT organization preferred.
  • Familiarity with IT vendors, SaaS subscriptions, and ticketing systems preferred.
Benefits
  • Health insurance
  • 401(k) matching
  • Flexible work hours
  • Paid time off
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
invoice processingGL codingasset managementbudget trackingvariance analysiscontract administrationprocurementtroubleshootingauditingreconciliation
Soft Skills
attention to detailmulti-taskingcommunicationorganizationproblem-solvingcollaborationtime managementproactive notificationdocumentationsupport