Manager, Lease Administration

Colliers

Colliers lease administration manager overseeing global commercial real estate portfolios, lease data, payments, and client governance. Leading teams and ensuring accurate, compliant service delivery across 1,000+ lease accounts.

Posted 8/5/2026full-timeRemote • Florida, Missouri, Texas • 🇺🇸 United StatesSeniorLead💰 $87,862 - $99,300 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in Lease Administration, including managing teams, overseeing lease abstraction processes, and ensuring database integrity. Proficient in commercial real estate practices, with a strong focus on client relationship management and effective communication.

Highest-signal resume keywords

Lease Administration ManagementCommercial Real Estate Database ApplicationsTeam Leadership and MentoringFASB/IFRS Accounting KnowledgeClient Relationship Management

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Lease AbstractionDatabase Quality ControlCommercial Lease InterpretationRental Payment Schedule PreparationAccount ReconciliationMicrosoft Office ProficiencyCoStar ExperienceYardi ExperienceApex ExperienceProLease Experience

Soft Skills

Time ManagementEffective CommunicationProblem-SolvingTeam BuildingClient Escalation Management

Tools & Technologies

Colliers360WorkTracDashboardsLease Administration Databases

Industry Keywords

Commercial Real EstateLease AdministrationProperty ManagementLandlord and Tenant SectorsGlobal Account Management

About the role

Key responsibilities & impact

Manage Lease Administration resources, including direct-report HR functions, client implementations, and client and vendor relationships
Establish and produce schedules, reports, communication plans, and process flows for the assigned Lease Administration team
Perform lease administration services for assigned accounts
Manage people and build teams; oversee hiring and employment practices
Act as managing lease analyst on large accounts and lead Lease Analysts supporting multiple small and medium-sized accounts
Communicate with clients, brokers, account managers, and landlords
Perform database quality control and identify errors and inconsistencies
Create, edit, and run reports in Lease Administration databases
Mentor and train Lease Analysts
Interpret complex commercial lease language
Oversee lease abstraction, translation, and quality control processes
Assist with account transitions and setup
Maintain account processes, procedures, and playbooks
Abstract or input rental obligations and other important lease information
Track and communicate lease expirations, option exercise dates, and other critical information
Reconcile outstanding account balances and resolve disputes with landlords and clients
Serve as the main contact for clients and internal stakeholders on lease administration matters
Conduct client meetings and reviews presenting portfolio updates, metrics, and performance reports
Develop and maintain client governance programs
Manage client escalations and resolve issues
Identify account risks, develop mitigation strategies, and project-manage solutions
Ensure global teams deliver services according to client processes and contracts
Participate in new-business pitches and client presentations
Assign database management tasks to global team members
Establish weekly calls and internal communication cadence with global account team members
Oversee lease abstraction/input and provide final quality control
Use Colliers360, dashboards, WorkTrac, and related systems
Review recovery clauses, establish recovery pools, calculate tenant recovery expenses, and review caps, base years, and exclusions
Prepare monthly rental payment schedules
Monitor, review, and approve Rent, CAM, Operating Expense, Tax, and Insurance payments to landlords
Review leases for payment-charge accuracy
Validate Consumer Price Index adjustments
Maintain file systems and database data integrity
Maintain team allocations and workload assignments

Requirements

What you’ll need

Bachelor's degree in business, accounting, real estate, or a similar field preferred
At least 7 years of relevant experience in commercial real estate lease administration and/or accounting and property management
Experience in landlord or tenant sectors
Intermediate to expert experience with multiple commercial real estate database applications, such as CoStar, Yardi, Apex, ProLease, or Virtual Lease
Documented success working on multi-line global accounts with 1,000+ leases and global account management structures
Intermediate proficiency with Microsoft Office tools, including Word, PowerPoint, Excel, and OneNote
Thorough knowledge of FASB/IFRS accounting rules and general accounting principles preferred
Successful track record working independently, preferably remotely
Strong time management skills
Ability to manage people and tasks effectively
Applicants must be currently authorized to work in the United States on a full-time basis
Employer will not sponsor applicants for work visas
General understanding of AI technology and openness to adapting to technological evolution

Benefits

Comp & perks

Employer-subsidized medical benefits including RX, dental, and vision
Employer-paid basic life/AD&D insurance
Short-term and long-term disability insurance
401(k) plan with employer match
10 days of sick leave
Minimum of 15 vacation days annually
Unlimited time off eligibility for certain senior-level roles
10 paid holidays
Two personal flex days annually
12 weeks of paid parental leave for birth parents after 90 days of employment
4 weeks of paid parental leave for non-birth parents, including adoptive/foster parents, after 90 days of employment
Annual bonus based on company and individual performance
Remote work arrangement