Executive Assistant

Collectors

. Coordinate and strategically manage calendars, workflows, and priorities across the SVP of FinOps, General Counsel, and VP of Finance & Strategy .

Posted 5/6/2026full-timeSanta Ana • California, New Jersey • 🇺🇸 United StatesMid-LevelSenior💰 $90,356 - $138,138 per yearWebsite

About the role

Key responsibilities & impact

Coordinate and strategically manage calendars, workflows, and priorities across the SVP of FinOps, General Counsel, and VP of Finance & Strategy
Work in close partnership with the Chief of Staff to the CFO to coordinate planning rhythms, leadership reviews, and executive alignment across initiatives
Drive execution across high-priority workstreams by anticipating needs, managing context, and coordinating stakeholders across three functions
Prepare executive briefings, decision materials, and communications for internal and external stakeholders
Drive coordination for leadership offsites, team events, and cross-functional projects
Plan executive travel and manage logistics for three leaders with precision and urgency
Create leverage for each leader by bringing structure, context, and proactive problem-solving to every interaction
Build trusted cross-functional relationships across Finance, Legal, Operations, Product, Technology, and People
Execute special projects and operational improvements as business needs grow
Maintain confidentiality and operate with integrity and discretion at all times

Requirements

What you’ll need

4+ years of professional experience in a fast-paced environment (finance, legal, operations, or business support roles highly preferred)
Highly organized, accountable, and skilled at managing competing priorities across multiple stakeholders simultaneously
Strong business acumen; comfortable operating across finance, legal, and operational environments
Excellent communicator – clear, concise, and confident with strong professional presence
Fast learner with a builder mentality and strong bias for action
Comfortable with ambiguity and energized by solving unstructured problems
Proactive operator who anticipates needs and follows through with excellence
Expert user of Google Suite and Microsoft Office
Ambitious, curious, and eager to grow alongside a high-performing leadership team

Benefits

Comp & perks

Health Insurance: All full-time employees are eligible to enroll in Medical, Dental, and Vision
Additional Benefits: Full-time employees are eligible for fertility, commuter, and educational assistance benefits
401(K) Matching Plan: We are proud to offer a competitive 401k matching plan to our employees to support their future financial goals
Vacation: All salaried employees are eligible for flexible time-off
Holiday Pay: All regular, full-time employees are eligible for ten company paid holidays
Employee Discounts: Employees receive discounts on select grading services for approved submissions
Flexible Hours: Many of our teams offer flexible schedules with varying shifts and will work with you to accommodate your needs
Fun Working Environment: Our team members are invited to participate in celebrations, holiday events, and team building activities

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

highly organizedaccountablemanaging competing prioritiesstrong business acumenexcellent communicatorfast learnerbuilder mentalityproactive operatorcomfortable with ambiguitystrong bias for action