Colibri Group

Project Coordinator

Colibri Group

full-time

Posted on:

Location Type: Remote

Location: United States

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About the role

  • The Project Coordinator plays a critical role in driving the successful delivery of content production initiatives
  • This role ensures projects are clearly scoped, aligned to requirements, and executed on time through strong coordination, structured workflows, and proactive risk management
  • You’ll partner closely with Content Strategists, Talent & Resource Management, and cross-functional production teams to define milestones, enforce stage gates, and maintain clear, accurate project documentation
  • Acting as the connective tissue across teams, you will keep work moving efficiently, surface risks early, and ensure nothing falls through the cracks
  • This role also owns the integrity of project tracking systems, ensuring platforms like Monday.com serve as a reliable, real-time source of truth for all projects in flight

Requirements

  • Associate’s degree (or equivalent experience) in Business, Communications, Project Management, Education, Instructional Design, Healthcare Administration, or a related field
  • 2+ years of experience coordinating or supporting projects with multiple stakeholders, deadlines, and dependencies (content production, learning, publishing, or similar environments preferred)
  • Strong organizational skills with the ability to manage multiple projects simultaneously without losing attention to detail
  • Experience using project management tools to track schedules, progress, and deliverables (Monday.com strongly preferred)
  • Working knowledge of core project management practices, including milestone planning, dependency management, scope tracking, and risk/status reporting
  • Strong communication skills, with the ability to clearly document decisions, align stakeholders, and escalate risks early
  • Experience coordinating with external vendors or contractors and tracking deliverables against defined expectations
  • Comfort using AI tools to support coordination tasks (e.g., status summaries, risk identification, variance tracking) while maintaining accuracy and sound judgment
Benefits
  • Colibri Group welcomes applicants from all backgrounds and experiences
  • We are committed to building a diverse and inclusive workplace
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementmilestone planningdependency managementscope trackingrisk reportingstatus reportingcontent productionlearning coordinationpublishing coordinationproject tracking
Soft Skills
organizational skillscommunication skillsattention to detailrisk managementstakeholder alignmentproactive problem solvingmulti-project managementcollaborationdocumentationjudgment
Certifications
Associate’s degreeProject Management certification