Coleridge Initiative

Finance Contractor – Accounting Support

Coleridge Initiative

contract

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $35 per hour

About the role

  • The contractor will provide accounting and financial operations support to the Finance team.
  • Services include supporting day-to-day accounting processes, assisting with payroll administration, maintaining accurate financial records, and contributing to monthly close activities.
  • The contractor will work closely with the Accounting Manager and other members of the Finance team to ensure accurate transaction processing, organized documentation, and compliance with established financial procedures.
  • Record and code accounts payable transactions in QuickBooks Online, ensuring invoices, receipts, and reimbursements are complete, properly approved, and accurately coded.
  • Process vendor payments through Bill.com and maintain supporting documentation.
  • Reconcile Bill.com activity to QuickBooks Online monthly.
  • Prepare and issue customer invoices and maintain accounts receivable schedules.
  • Track incoming payments and assist with receivable monitoring.
  • Review vendor expenditures for appropriate classification, including identification of prepaid expenses.
  • Maintain vendor records and documentation.
  • Maintain contractor expense logs and monthly reporting.
  • Maintain invoicing and deliverable tracking schedules related to grants and contracts.
  • Prepare and initiate payroll processing in coordination with the payroll provider and Human Resources.
  • Support payroll reconciliations and documentation.
  • Assist with payroll allocations across projects and funding sources.
  • Prepare IT allocations across grants and projects to support cost distribution.
  • Process retirement and HSA contributions.
  • Support workers’ compensation reporting.
  • Assist with management of payroll tax accounts and coordination of quarterly and annual filings.
  • Maintain state tax exemption certificates.
  • Assist with annual retirement plan reconciliations.
  • Support staff with timesheet entries in BigTime and ensure accurate allocation of hours across grants and contracts.
  • Administer Brex credit card processes including receipt compliance and transaction coding.
  • Run missing-receipt reports and maintain receipt tracking.
  • Update QuickBooks Online with supporting receipts and documentation.
  • Serve as a point of contact for employee reimbursements including travel, office supplies, and professional development expenses.
  • Support key components of the monthly close process including reconciliation of accounts such as AR, AP, prepaid expenses, and accrued liabilities.
  • Prepare routine journal entries including accruals, prepaid adjustments, and reclassifications.
  • Assist with financial reporting support and variance analysis preparation.
  • Ensure invoices received before month-end cutoff are entered or accrued appropriately.
  • Maintain organized digital financial records to support audits and grant reporting.
  • Monitor contract end dates in Airtable and assist with grant and contract closeout processes.
  • Maintain organized digital filing systems for financial documentation.
  • Follow established policies and procedures and support compliance with internal controls and accounting standards.
  • Assist the Finance team with documentation required for external audits and financial reporting.

Requirements

  • Minimum three years of accounting or bookkeeping experience or equivalent combination of education and experience.
  • Experience supporting nonprofit accounting operations.
  • Proficiency with QuickBooks Online and accounts payable/receivable workflows.
  • Experience with payroll systems such as ADP or Paychex.
  • Familiarity with time-tracking systems such as BigTime or similar platforms.
  • Strong Excel skills including pivot tables and reconciliation techniques.
  • Strong organizational skills, attention to detail, and ability to manage multiple deadlines in a remote work environment.
  • Ability to work independently and resolve routine accounting issues with minimal supervision.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
accountingbookkeepingaccounts payableaccounts receivablepayroll processingfinancial reportingjournal entriesreconciliationvariance analysisfinancial documentation
Soft Skills
organizational skillsattention to detailability to manage multiple deadlinesindependent workproblem-solving