Senior Operations Associate

Coefficient Giving

Senior Operations Associate in the Office of the CEO, extending leadership capacity and focus. Managing schedules, communications, and administrative tasks for the CEO.

Posted 6/24/2026full-timeRemote • California • 🇺🇸 United StatesSenior💰 $155,500 per yearWebsite

About the role

Key responsibilities & impact

Own organizing Alexander's calendar by scheduling meetings with team members and external stakeholders, leading a calendar sync meeting with Alexander at the beginning of every week, and analyzing time allocation across key areas
Help triage Alexander's inbox and learn to write effectively in his voice, maintaining fast response times and building systems to track and route incoming asks
Handle the full range of day-to-day administrative needs, including travel planning, expenses and reimbursements, external appointments, and executive office software (Airtable, Asana, Toggl)
Coordinate with internal stakeholders to gather materials and information ahead of Alexander's meetings; write meeting agenda first drafts; track and execute follow-up action items; ensure that conferences, events, and in-person visits go smoothly
Maintain a comprehensive database of Alexander's professional contacts and proactively surface relevant meetings and events based on current priorities and travel
Identify administrative bottlenecks and develop solutions, including AI integration; own special projects that increase efficiency and strengthen internal knowledge management

Requirements

What you’ll need

Are an operator. You're resourceful, make things work under constraints, and allocate your effort well — you move quickly through low-stakes work and go deeper where the stakes are higher. You treat every system you touch as something to be continuously improved, and you move fast to fix things.
Care about speed. You prioritize quickly and, when appropriate, action items as soon as you get inbound.
Are excited about Coefficient Giving's mission and its cause areas. You are enthusiastic about working in an organization that values a wide variety of viewpoints and navigates difficult tradeoffs between cause areas (especially our work on navigating transformative AI).
Have strong interpersonal skills. You communicate clearly, professionally, and effectively across a wide range of audiences, ranging from new hires to senior executives and external visitors.
Work in a responsive, agile way. You stay calm when conditions change and can improvise and pivot quickly when priorities shift.
Are excited about operations and administrative work to support principals. You understand that proactive and forward-thinking operational work is crucial for principals to achieve their goals. You anticipate needs, plan ahead, and make sure that balls don’t get dropped. You’re also comfortable with providing constructive criticism to help principals stay on track.
Are curious and proactive about using AI tools and automation. You look for ways to apply these to improve how you work.

Benefits

Comp & perks

Excellent health insurance (we cover 100% of premiums within the U.S. for you and any eligible dependents) and an employer-funded Health Reimbursement Arrangement for certain other personal health expenses.
Dental, vision, and life insurance for you and your family.
Four weeks of PTO recommended per year.
Four months of fully paid family leave.
A generous and flexible expense policy — we encourage staff to expense the ergonomic equipment, software, and other services that they need to stay healthy and productive. This policy also includes a productivity benefit, which provides a set amount for staff to expense items that enhance their productivity.
A continual learning policy that encourages staff to spend time on professional development with related expenses covered.
Support for remote work — we’ll cover a remote workspace outside your home if you need one, or connect you with a Coefficient Giving coworking hub in your city. We currently have offices in San Francisco and Washington, D.C., and multiple staff working from several other cities in the U.S. and elsewhere.

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Applicant Tracking System Keywords

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Soft Skills

resourcefulnesstime allocationeffective communicationinterpersonal skillsagilityproactive planningconstructive criticismproblem-solvingcuriosityadaptability