Executive Assistant

Code.org

Executive Assistant supporting executive leadership at Code.org, focused on prioritizing and managing executive operations effectively. Collaborating across teams to improve efficiency and facilitate decision-making.

Posted 5/18/2026full-timeRemote • Washington • 🇺🇸 United StatesMid-LevelSenior💰 $85,500 - $95,000 per yearWebsite

About the role

Key responsibilities & impact

Serve as a strategic partner to executive leadership, maintaining a clear understanding of priorities, goals, and tradeoffs, and proactively aligning time, focus, and resources to highest-impact work.
Own and manage complex executive calendars, actively prioritizing and making tradeoffs to ensure time is spent on the most critical work, including resolving conflicts and anticipating downstream impacts.
Prepare executives for meetings and engagements by organizing inputs, drafting and reviewing materials, and ensuring clarity on objectives, context, and desired outcomes (without owning content creation).
Act as an extension of the executive in day-to-day operations, tracking key initiatives, following up on actions, and ensuring priorities move forward.
Act as the primary administrative contact for the Board of Directors, managing meeting logistics, preparing materials, and coordinating communications in partnership with the Chief of Staff.
Collaborate with internal stakeholders to support high-level initiatives and special projects.
Partner with teams to plan and execute team and organization-wide meetings, offsites and events (virtual and in-person), contributing to team effectiveness and culture through strong coordination, logistics, and experience design.
Proactively identify opportunities to improve how executives operate, including optimizing workflows, communication, and decision-making processes.
Coordinate travel arrangements and process expense reports.
Maintain confidentiality and handle sensitive information with discretion.
Other duties, as assigned.

Requirements

What you’ll need

5+ years of experience providing administrative support to C-level executives, preferably in a nonprofit or mission-driven organization.
Proven ability to anticipate needs, think critically, and exercise strong judgment in a fast-moving environment, with a demonstrated ability to manage competing priorities and support executive-level decision-making.
Exceptional organizational skills, time management, and attention to detail.
Strong written and verbal communication skills with the ability to interact professionally across all levels of the organization.
Proficiency using Google Workspace (Docs, Sheets, Calendar, Meet), Slack, Zoom, and other productivity tools; comfort leveraging tools and systems to improve efficiency.
Ability to manage multiple priorities and adapt to changing needs while maintaining a high level of discretion and professionalism.
Experience supporting executive workflows, including complex scheduling, meeting preparation, travel logistics, and coordination of high-impact events.
AI fluency and integration in ways of working
Be a U.S. Citizen or Permanent Resident
Work within the United States
Pass a pre-employment background check
Be willing to travel a minimum of two times per year for team events

Benefits

Comp & perks

Technology subsidy consistent with our Bring Your Own Device environment
Flexible, engaging, and remote working environment
Paid time off: 5 weeks total, comprised of 3 weeks vacation annually, plus a 2-week winter break office closure (including Christmas and New Year's), and sick leave
Medical, dental and vision premiums paid at 100% for FT positions and their dependents
Option to participate in 403b retirement plan
Annual professional development stipend
The opportunity to help students learn better and change the face of computer science

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportexecutive workflowsschedulingmeeting preparationtravel logisticsevent coordinationAI fluencycritical thinkingjudgmentattention to detail

Soft Skills

organizational skillstime managementcommunication skillsprofessionalismdiscretionadaptabilityanticipation of needscollaborationproblem-solvingstrategic thinking