Associate Director, Operations Strategy, Business Intelligence

Code and Theory

Associate Director managing operations strategy and business intelligence for Code and Theory. Overseeing workflow designs, operational problem-solving, and collaboration with stakeholders.

Posted 7/1/2026full-timeRemote • New York • 🇺🇸 United StatesSenior💰 $100,000 - $150,000 per yearWebsite

Tech Stack

Tools & technologies

JavaScriptPython

About the role

Key responsibilities & impact

Own requirements gathering and workflow design across the agency's operational stack, including project management, financial, CRM, HR, and data infrastructure systems
Map where manual steps, data handoffs, and system gaps create risk or overhead, and design solutions that address the root cause rather than the symptoms
Partner with Finance, Resourcing, Delivery, HR, and Technology leads to translate operational pain into structured problem statements and scoped plans
Design and build agentic workflows and automations using tools including Claude, n8n, Airtable, Python scripting, and AI-native tooling
Develop and maintain integrations across internal platforms, reducing manual data relay and reporting overhead across finance, HR, delivery, and pipeline functions to support the goal of eliminating manual steps entirely, not just reducing them
Build lightweight internal agents that surface anomalies, generate narrative summaries, and flag risks from financial, project, and operational data
Contribute to the AI accelerator portfolio: support scoping, testing, and rollout of internal tools
Support development of a centralized data lake and BI layer that ingests from project management, financial, CRM, and HR systems into a single source of truth
Translate stakeholder reporting needs into clean data requirements, a shared data dictionary, and scalable dashboard logic for Finance, Resourcing, and Delivery
Contribute to forward-looking operational intelligence: capacity forecasts, margin signals, delivery health, and pipeline trends that inform decisions before they are made, not after
Support Ops Strat & BI leadership in the initial building of business cases for operational investments: define the problem, size the opportunity, and make the ROI argument with precision
Communicate plans and progress to stakeholders across levels, from Delivery to Finance, Ops, and executive leadership
Produce clear documentation, process decks, and implementation briefs that hold up under scrutiny and do not require a meeting to explain

Requirements

What you’ll need

5 to 8 years of experience spanning operations, product, or systems work in a professional services, agency, or technology environment
Strong operational problem-solving instinct: you can walk into a broken workflow, understand what is actually wrong, and design a fix that addresses root cause rather than symptoms
Demonstrated ability to gather requirements from stakeholders across different functions, synthesize competing inputs, and turn ambiguity into a scoped plan without losing momentum
Hands-on experience building agentic workflows or automations; comfort with at least one automation platform and basic scripting (Python and/or JavaScript) is expected
Enough fluency with operational systems to ramp quickly on new tools; you do not need a certification in any of them, you need the judgment to know what a system should be doing and the ability to figure out why it is not
Comfort working across a wide surface area without losing track of priority; you triage well and do not wait to be told what matters
Strong business case instinct: you understand ROI framing, push back on unsourced assumptions, and can write a one-pager that earns a decision
Clear, concise communicator in writing. You do not over-document. You do not under-explain.
Experience working with global teams across multiple time zones
Experience working with commonly used project management platforms such as Adobe Workfront, Smartsheet, Airtable, and Atlassian’s suite of products (including Jira and Confluence)
Experience with Agile principles and values, and frameworks including Scrum and Kanban to deliver a project
Practical experience designing and deploying agentic pipelines or AI-assisted workflows in an operational context
Familiarity with prompt engineering and model behavior sufficient to build reliable internal tooling without engineering support
Understanding of the difference between automation that runs reliably at scale and a proof-of-concept that works once
Awareness of data governance and privacy considerations when using AI tools against internal or client data.

Benefits

Comp & perks

Health insurance
Retirement plans
Paid time off
Professional development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Requirements GatheringData IntegrationAutomation PlatformsAI-Native ToolingData GovernanceBusiness Case DevelopmentOperational Problem-SolvingPrompt EngineeringCapacity ForecastingRisk Analysis

Soft Skills

Clear CommunicationTriage PrioritizationStakeholder EngagementConcise DocumentationCross-Functional Collaboration