Cobalto Talent

Administrative Assistant

• Manage complex leadership scheduling across time zones
• Coordinate internal/external meetings and travel logistics
• Anticipate and prevent scheduling conflicts
• Prepare agendas and meeting materials
• Take structured meeting notes and track action items
• Ensure follow-through and accountability
• Coordinate documentation, system access, and scheduling
• Ensure smooth transitions for new and departing team members
• Review resumes and conduct initial discovery calls
• Process invoices and track receivables
• Follow up with clients professionally
• Support month-end reporting and audit preparation
• Draft and format contracts, reports, and client deliverables
• Maintain version control and SOP compliance
• Manage e-signature workflows
• Identify inefficiencies and implement workflow improvements
• Create scalable administrative systems