Executive Assistant – Chief Operating Officer
Christianity Today
Executive Assistant to CEO, CTO and SVP of Product
Cobalt
full-time
Posted on:
Origin: • 🇺🇸 United States
Visit company websiteSalary
💰 $87,000 - $130,000 per year
Job Level
Lead
About the role
- Manage and maintain executive calendars (CEO, CTO, SVP of Product), including internal and external meetings
- Maintain Executive Leadership Team, CTO, Product, and other key leadership calendars
- Coordinate and schedule ad-hoc executive and team meetings as needed
- Manage executive travel planning and itineraries
- Oversee expense reports and billing approvals for executives
- Plan and coordinate company-wide and team specific events, including offsites, all company meetings, and Board Meetings
- Support executives’ weekly meetings: build agendas, capture action items, follow-ups, and key decisions
- Ensure executives are added to relevant function meetings on a quarterly cadence
- Assist executives with crafting communications for internal and external stakeholders
- Maintain internal communication hubs, Resource Hubs, Company Calendar, and Company Meeting Hubs
- Manage Company Workspaces via the company intranet
- Assist with onboarding new hires when needed
- Coordinate ad-hoc meet-ups for employees when senior executives are involved
- Support special projects and tasks for CEO, CTO, and SVP of Product
Requirements
- Proven experience supporting multiple senior executives in a fast-paced environment
- Highly proactive and able to anticipate needs before being asked
- Exceptional organizational and project management skills
- Strong communication and interpersonal skills
- Ability to manage multiple priorities and deadlines with minimal supervision
- Tech company experience preferred
- East Coast time zone based
