Cobalt Service Partners

AP / Procurement Specialist

Cobalt Service Partners

full-time

Posted on:

Location Type: Remote

Location: North Carolina • United States

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Salary

💰 $55,000 - $60,000 per year

About the role

  • Issue purchase orders for security hardware, low-voltage equipment, network gear, and installation materials based on project needs and stock levels.
  • Track and manage inventory replenishment using field service software (e.g., ServiceTitan) and coordinate deliveries to job sites or warehouses.
  • Source vendors and negotiate pricing, delivery timelines, and return terms for items such as access control systems, cameras, NVRs, and structured cabling.
  • Maintain relationships with key suppliers and monitor vendor performance.
  • Work with project managers and service coordinators to align procurement with install schedules and avoid delays.
  • Assist with RMA (Return Merchandise Authorization) and warranty processes.
  • Process incoming vendor invoices, match them with purchase orders and packing slips, and ensure accurate GL coding.
  • Maintain up-to-date vendor records, W-9 forms, and payment terms within accounting systems (e.g., Sage Intacct).
  • Manage weekly payment runs via check, ACH, or credit card, and ensure early-payment discounts and project cash flow targets are met.
  • Monitor the AP aging report, resolve discrepancies, and respond to vendor inquiries professionally and promptly.
  • Assist with month-end closing activities, including accruals and AP reporting for job costing.

Requirements

  • 2 years of procurement and accounts payable experience, preferably in construction, field services, or technology integration.
  • Ability to work in a dynamic, fast paced environment; excellent communication and interpersonal skills; ability to interact with internal and external stakeholders at all levels; problem solving; ability to make sound business decisions; initiative and the ability to foresee customer and employee needs; ability to support simultaneous projects/priorities; understanding of job costing principles and inventory tracking.
Benefits
  • Base salary of $55-60k DOE
  • Bonus opportunity
  • Medical, dental, and vision
  • Paid time off and paid holidays
  • 401k with company match
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
procurementaccounts payableinventory trackingvendor managementpurchase order processingRMA processesGL codingjob costingnegotiationfield service software
Soft Skills
communicationinterpersonal skillsproblem solvinginitiativedecision makingcustomer serviceproject managementadaptabilitytime managementcollaboration