Freedom of Information Act (FOIA) – Records Specialist

CMT SERVICES, Inc.

FOIA/Records Specialist supporting records management and compliance documentation for Federal agencies. Collaborating with government stakeholders and providing organizational support for records.

Posted 7/2/2026contractWashington • District of Columbia, Washington • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Provide Federal records management, FOIA/Privacy Act documentation support, FACA documentation support, information collection support, records workflow support, and compliance-driven documentation support for a Federal correspondence and content management program.
Support records identification, records requirements, documentation of workflows, records inventories, content organization, and controlled correspondence support.
Support FOIA/Privacy Act and FACA-related records and documentation activities but does not serve as a Government FOIA decision-maker.
Support documentation of controlled correspondence, FOIA/Privacy Act, FACA, information collections, records management, correspondence policy, and related administrative workflows.
Support document retrieval, organization, review preparation, tracking, and quality control for records and correspondence-related materials.
Maintain records-related logs, trackers, status reports, documentation repositories, and version-controlled files.
Support development and revision of SOPs related to controlled correspondence, correspondence policy, FOIA/Privacy Act, FACA, information collections, and records management.
Support identification of records-management requirements needed for successful workflow and content-management implementation.
Coordinate with project staff and Government stakeholders to collect inputs, validate information, and support records-related deliverables.
Protect sensitive, controlled, Privacy Act, and Government information in accordance with applicable requirements.
Support transition and knowledge-transfer activities involving records, workflow documentation, and Government-approved data formats.
Support quality reviews of records-related deliverables before submission.

Requirements

What you’ll need

Minimum 2 years of experience with Federal correspondence management systems or comparable Federal tasker, case-tracking, records, or content-management systems.
Experience supporting Federal records management, records workflows, records inventories, document control, or records compliance activities.
Knowledge of Federal records lifecycle concepts, records organization, records retention support, records disposition support, and documentation control.
Experience supporting FOIA/Privacy Act documentation, tracking, records collection, response-package preparation, or related information-request support.
Experience supporting FACA documentation, committee records, meeting documentation, public-facing records, or related compliance documentation, if applicable.
Experience preparing SOPs, reports, trackers, correspondence, logs, or workflow documentation.
Strong document organization, quality review, confidentiality, and written communication skills.
Proficiency with Microsoft Office, SharePoint, and electronic records or document-management tools.
Ability to manage multiple requests and deadlines accurately.

Benefits

Comp & perks

Remote with occasional travel (~4 times/year)
In-person meetings, if required

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Records Workflow SupportRecords IdentificationRecords Requirements DocumentationRecords Retention SupportRecords Disposition SupportSOP PreparationQuality ReviewDocument OrganizationRecords Compliance ActivitiesInformation Collection Support

Soft Skills

Written CommunicationConfidentialityDocument Organization