CMBG3 Law

Legal Data Management Coordinator

CMBG3 Law

full-time

Posted on:

Location Type: Remote

Location: Massachusetts • United States

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Salary

💰 $55,000 - $70,000 per year

Job Level

Junior

About the role

  • Open and set up new matters and client projects in FileVine and related systems
  • Manage all new client intake on the data/software side, including extracting key information from complaints and pleadings and accurately entering data into the system
  • Ensure required fields are completed and maintained in compliance with firm protocols
  • Update and manage team assignments within FileVine as cases evolve
  • Maintain data accuracy across all active and closed matters
  • Serve as a primary support resource for FileVine data management
  • Run reports, build custom reports, and troubleshoot data inconsistencies
  • Manage permissions, access levels, and workflows in and out of FileVine
  • Assist with document generation templates and system configurations (including template logic/coding, as applicable)
  • Support ongoing system improvements and data cleanup initiatives
  • Handle administrative and data-focused projects requiring precision and follow-through
  • Support firm-wide data audits, system updates, and process improvements
  • Additional responsibilities and projects as requested by Management

Requirements

  • 1+ years of experience in a litigation legal assistant or similar role
  • Strong interest in data management, document production, and legal technology, rather than paralegal-level legal drafting
  • High level of technological proficiency and comfort working in case management systems
  • Exceptional attention to detail and accuracy
  • Ability to work independently and manage tasks without constant follow-up
  • Strong organizational skills and ability to manage tedious, repetitive work consistently
  • Prior experience with FileVine (strongly preferred) or other similar document management system
  • Experience running reports, managing permissions, or working with document generation tools
  • Familiarity with litigation workflows and court filings
  • Detail-oriented and process-driven
  • Reliable, accountable, and deadline-conscious
  • Comfortable with repetitive and highly structured work
  • Analytical mindset with strong problem-solving skills
  • Able to interpret legal documents (e.g., complaints) for data extraction purposes
Benefits
  • comprehensive health, vision, and dental insurance
  • life and disability insurance
  • 401(k) retirement savings
  • paid time off and holidays
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
data managementdocument productiondata extractionreport generationtemplate logicdata cleanupdata accuracypermissions managementworkflow managementlegal document interpretation
Soft Skills
attention to detailorganizational skillsindependencereliabilityaccountabilitydeadline-consciousanalytical mindsetproblem-solving skillsprocess-drivenability to manage repetitive work