Billing Specialist
CMBG3 Law
full-time
Posted on:
Location Type: Remote
Location: Massachusetts • United States
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Salary
💰 $55,000 - $70,000 per year
About the role
- The Legal Billing Specialist is responsible for the accurate and timely preparation, processing, and delivery of client invoices, as well as monitoring outstanding balances to ensure prompt payment in accordance with firm and client guidelines.
- This role manages multiple client accounts simultaneously and requires strong accounting knowledge, exceptional organizational skills, and meticulous attention to detail.
- Responsibilities include: Process firm invoices from pre-bill through finalization, including review, edits, and distribution to clients via email, mail, or electronic billing platforms, ensuring all required spreadsheets and expense documentation are included.
- Upload invoices and supporting documentation to third-party e-billing systems as required by client guidelines.
- Onboard new clients, matters, and timekeepers by setting up and maintaining records within Juris, ensuring data accuracy and timely updates.
- Process and review time and cost entries, ensuring compliance with firm policies and client billing requirements.
- Provide ad hoc billing and financial reports to attorneys, clients, and internal finance team members as requested.
- Assist with preparing and maintaining client budgets and responding to accrual requests from attorneys or clients.
- Ensure strict adherence to client billing guidelines and outside counsel requirements.
- Serve as a key contributor to the ongoing development, improvement, and documentation of billing processes, procedures, and internal controls.
- Assist with maintaining current billing system documentation and workflow guides.
- Participate in special projects and initiatives as assigned.
Requirements
- Bachelor’s degree in Accounting required.
- Minimum of 3–5 years of billing experience, preferably within a law firm or professional services environment.
- Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Adobe Acrobat.
- Strong experience managing e-billing through third-party platforms such as Bottomline, CounselLink, Legal Tracker, or similar systems.
- Familiarity with legal e-billing and financial software; Juris experience strongly preferred.
- Filevine or document management system experience preferred.
- High level of analytical, problem-solving, and troubleshooting skills.
- Exceptional attention to detail with strong organizational and time management abilities.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Strong written and verbal communication skills with a professional and client-focused demeanor.
- Demonstrated ability to work independently, take initiative, and exercise sound judgment.
- Commitment to continuous personal and professional development.
Benefits
- comprehensive health, vision, and dental insurance
- life and disability insurance
- 401(k) retirement savings
- paid time off and holidays
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
billingaccountingdata accuracytime and cost entriesfinancial reportingbudget preparationcomplianceanalytical skillsproblem-solvingtroubleshooting
Soft Skills
organizational skillsattention to detailtime managementcommunication skillsclient-focused demeanorindependenceinitiativesound judgmentability to manage prioritiesadaptability
Certifications
Bachelor’s degree in Accounting