SSE Assistant

CMA CGM

HSE Documentation Assistant providing administrative and documentation support for Health, Safety & Environment Department. Contributing to the management, distribution of information, and coordinating administrative processes.

Posted 7/1/2026full-timeMarseille • 🇫🇷 FranceMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and document management capabilities, with proficiency in Microsoft Office applications and excellent writing and reporting skills. Capable of effectively coordinating administrative processes and collaborating with diverse stakeholders in an international environment.

Highest-signal resume keywords

Document ManagementMicrosoft Office ProficiencyOrganizational SkillsBilingual CommunicationAdministrative Support

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document ControlReport PreparationData ConsolidationMeeting CoordinationPerformance Tracking

Soft Skills

Interpersonal SkillsService-Oriented MindsetProactive ApproachCollaborationConfidentiality

Tools & Technologies

Microsoft ExcelMicrosoft WordMicrosoft PowerPointMicrosoft Outlook

Certifications & Qualifications

Bachelor’s Degree

Industry Keywords

HSE DocumentationAdministrative ProcessesInformation ManagementStakeholder Collaboration

About the role

Key responsibilities & impact

Providing administrative, documentation and organizational support to the HSE Department.
Contributing to the management and distribution of information.
Monitoring departmental activities, and coordinating administrative and document management processes.
Preparing and consolidating weekly and monthly HSE reports.
Creating and updating presentations, dashboards and performance tracking indicators.
Drafting service notes, summary reports, meeting minutes and other administrative documents.
Managing the filing, archiving and document control of HSE records in compliance with established procedures.
Organizing and coordinating meetings, including preparing agendas, scheduling meetings, booking meeting rooms and following up on action items.
Preparing and distributing meeting minutes.
Monitoring the receipt, validation and distribution of departmental documents.
Coordinating business travel arrangements for the team.
Managing access requests for systems, platforms and document repositories.
Following up on tickets and administrative requests with the relevant support functions.
Ensuring the quality, availability and traceability of HSE documentation.
Contributing to the continuous improvement of the department's administrative and document management processes.

Requirements

What you’ll need

Bachelor’s degree (minimum) or equivalent higher education qualification.
Previous experience in document management or administrative support is considered an asset.
Excellent command of French and a good level of English, both written and spoken.
Strong proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint and Outlook.
Strong organizational skills with the ability to manage priorities effectively.
Excellent writing, reporting and summarization skills.
Service-oriented mindset with a high level of discretion and confidentiality.
Strong interpersonal and communication skills, with the ability to collaborate with a wide range of stakeholders in an international environment.
Team player with the ability to work independently and demonstrate a proactive approach.

Benefits

Comp & perks

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