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SSE Assistant
CMA CGMHSE Documentation Assistant providing administrative and documentation support for Health, Safety & Environment Department. Contributing to the management, distribution of information, and coordinating administrative processes.
About the role
Key responsibilities & impact- Providing administrative, documentation and organizational support to the HSE Department.
- Contributing to the management and distribution of information.
- Monitoring departmental activities, and coordinating administrative and document management processes.
- Preparing and consolidating weekly and monthly HSE reports.
- Creating and updating presentations, dashboards and performance tracking indicators.
- Drafting service notes, summary reports, meeting minutes and other administrative documents.
- Managing the filing, archiving and document control of HSE records in compliance with established procedures.
- Organizing and coordinating meetings, including preparing agendas, scheduling meetings, booking meeting rooms and following up on action items.
- Preparing and distributing meeting minutes.
- Monitoring the receipt, validation and distribution of departmental documents.
- Coordinating business travel arrangements for the team.
- Managing access requests for systems, platforms and document repositories.
- Following up on tickets and administrative requests with the relevant support functions.
- Ensuring the quality, availability and traceability of HSE documentation.
- Contributing to the continuous improvement of the department's administrative and document management processes.
Requirements
What you’ll need- Bachelor’s degree (minimum) or equivalent higher education qualification.
- Previous experience in document management or administrative support is considered an asset.
- Excellent command of French and a good level of English, both written and spoken.
- Strong proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint and Outlook.
- Strong organizational skills with the ability to manage priorities effectively.
- Excellent writing, reporting and summarization skills.
- Service-oriented mindset with a high level of discretion and confidentiality.
- Strong interpersonal and communication skills, with the ability to collaborate with a wide range of stakeholders in an international environment.
- Team player with the ability to work independently and demonstrate a proactive approach.
Benefits
Comp & perks- Not specified 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
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Hard Skills & Tools
Document ControlReport PreparationData ConsolidationMeeting CoordinationPerformance Tracking
Soft Skills
Interpersonal SkillsService-Oriented MindsetProactive ApproachCollaborationConfidentiality
Certifications
Bachelor’s Degree