Legal Secretary – Litigation

Clyde & Co

Legal Secretary providing administrative support to Partner level in Singapore litigation practices. Responsibilities include client file management, billing administration, and communication management.

Posted 7/12/2026full-timeSingapore • 🇸🇬 SingaporeMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in legal secretarial support, including document management, billing administration, and e-litigation processes. Proficient in MS Office applications with strong organizational and communication skills to effectively manage workloads and client interactions.

Highest-signal resume keywords

Legal Secretary ExperienceMS Office ProficiencyAccurate Typing (60+ WPM)Attention to DetailOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document ManagementBilling AdministrationE-LitigationExcel Spreadsheet ManagementClient Filing

Soft Skills

Communication SkillsMultitaskingInitiativeProfessional DemeanorTeam Player

Certifications & Qualifications

Recognised Secretarial Qualification

Industry Keywords

Legal TerminologyConfidentialityDisbursement BillsCourt DocumentsAdministrative Support

About the role

Key responsibilities & impact

Providing secretarial and administrative support including managing calendars, scheduling meetings, and coordinating appointments
Assisting the Partner with their related matters and any other ad-hoc tasks assigned from time to time
Answering and filtering telephone calls: liaising with external and internal clients and their secretaries; dealing with queries and relaying messages
Incoming correspondence: checking emails; electronically scanning and saving to document management system
Outgoing correspondence: sending emails; organising mail to ensure it is ready for the appropriate collection times
Photocopying/printing: photocopying, scanning, and maintaining paper files; printing documents, preparing bundles/files
Client filing: maintaining electronic client files; indexing; trial bundles; archiving including arranging collections and retrievals from the off-site archive company
Communication: always maintaining open and appropriate communication lines with internal and external clients to ensure the firm's needs are met; work cohesively with lawyers, secretaries and admin assistants in the Singapore office and from other regions
Prioritisation: managing and prioritising own workload to ensure work is turned around within agreed deadlines and timeframes
Excel Spreadsheet management; input; logging; merging and generating reports as required
Billing: general billing administration process as directed. This may include but is not limited to, preparing, and reviewing draft bills, and associated correspondence
Financial Administration: dealing with disbursement bills and processing third party invoices; preparing and processing expenses claim forms and dealing with cheque requisitions
E-litigation: filing of court documents, unpack court documents from e-litigation portal and circulate, checking and keeping track of hearing dates, cause book searches
Potential to cover receptionist when needed
Other related duties including running errands as required.

Requirements

What you’ll need

Proven legal secretary experience
Prior experience as a Personal Assistant is an added advantage
Recognised secretarial qualification with good academics
Accurate typing (60+ wpm)
Proficient in MS Office (Outlook, Word, Excel, PowerPoint)
Strong command of spelling, grammar, and legal terminology
High attention to detail and accuracy
Ability to multitask and prioritize daily workload to meet deadlines
Excellent organizational and communication skills
Demonstrates initiative and proactivity
Maintains a calm and professional demeanour under pressure
Ability to exercise discretion and maintain confidentiality
Flexible, committed, and positive team player.

Benefits

Comp & perks

Health insurance
Professional development opportunities
Flexible working arrangements