Senior Payroll Specialist, US

Cloud Accountant Staffing

US Payroll Senior Specialist managing payroll processes and compliance for various clients. Leading a payroll team and ensuring audit-ready records within U.S.

Posted 5/5/2026full-timeRemote • 🇿🇦 South AfricaSenior💰 $1,200 - $1,600 per monthWebsite

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Drive payroll cycles end-to-end: timekeeping intake, gross-to-net calculations, off-cycle runs, terminations, bonuses, retro pay
Federal, state, and local tax compliance: withholdings, deposits, quarterly returns (941, state equivalents), year-end (W-2, W-3, 1099)
Multi-state payroll: nexus tracking, reciprocity rules, SUI rates, local taxes
Manage garnishments, benefit deductions, 401(k) remittances, and third-party sick pay
Ensure quality & sign-off: audit-ready records, variance reviews, reconciliations to GL
Address agency notices, manage amendments, keep clients calm with clear options and timelines
Supervise payroll staff: assign work, review output, and provide timely, substantive feedback
Train team members on payroll systems, tax rules, and firm processes
Document evaluations and appraisals; coach toward promotion
Implement and optimize payroll processing systems

Requirements

What you’ll need

Bachelor's degree in Accounting, Finance, Business Administration, or related discipline
3–5 years of payroll experience, including multi-state and multi-client cycles
Supervisory experience leading a payroll team
Intermediate to advanced payroll knowledge with strong problem-resolution skills
Comfort with payroll platforms (e.g., Gusto, ADP, Paychex, QuickBooks Payroll, Rippling) and cloud accounting tools
Strong Excel/Google Sheets skills (lookups, pivots)
Confident written and spoken English; client-facing presence
Comfortable working U.S. business hours (night shift, PH-based)

Benefits

Comp & perks

Permanent remote work — done right
Full company equipment provided (laptop, monitor, accessories)
15 days PTO annually + local holidays off
Guaranteed annual increases
Referral rewards up to $1,000
Monthly flexible stipend (CAS Flex Perks)
Structured onboarding and support
A culture that actually shows up

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

payroll processinggross-to-net calculationstax compliancemulti-state payrollgarnishments managementbenefit deductions401(k) remittancesvariance reviewsreconciliationsproblem-resolution

Soft Skills

supervisory experienceteam trainingclient communicationfeedback provisioncalmness under pressurecoachingclear options presentationtimelinessorganizational skillsinterpersonal skills

Certifications

Bachelor's degree in AccountingBachelor's degree in FinanceBachelor's degree in Business Administration