Junior Operations Associate – Grant Coordinator

Climate Policy Initiative

Junior Operations Associate managing grant lifecycle and compliance for CPI's UK and ZA Climate Finance programs. Offering administrative support and collaboration with various CPI teams.

Posted 4/11/2026full-timeLondon • 🇬🇧 United KingdomJunior💰 £33,000 - £36,000 per yearWebsite

About the role

Key responsibilities & impact

Provide administrative support throughout the grant lifecycle for the UK & ZA Program, including:
Pre-Award / Proposal Support (20%):
Support due diligence assessments for existing and prospective donors
Maintain and update funder platform registrations and organizational profiles
Maintain grant management platforms (e.g., Fluxx Grantseeker), tracking proposal pipelines and deadlines in coordination with project teams
Post-Award (50%):
Monitor progress of awarded grants and ensure compliance with funding requirements
Track key grant milestones and reporting deadlines to support timely execution
Draft consultant contracts; review and process invoices and supporting documentation
Liaise with relevant departments (HR, Finance, Operations) to ensure compliance with organizational policies and donor requirements
Support Project Delivery Leads and collaborate with the Finance Grants Manager on project invoicing and financial reporting
Monitor grant payment schedules and income requests, ensuring timely coordination with Finance
Maintain complete and audit-ready project files, including document storage, approvals, and file reviews in SharePoint
Schedule and coordinate meetings with Project Delivery Leads, including preparing agendas and capturing notes
Coordinate donor reporting processes, including compiling inputs and tracking submission deadlines
Coordinate grant close-out processes across the portfolio
Support grant-related audits
Grant Portfolio Management (30%):
Maintain oversight of grant records, donor requirements, and documentation across the portfolio
Ensure accuracy and completeness of data in grant management systems
Contribute to the continuous improvement of internal grant management systems and processes
Support implementation of internal project management policies and procedures
Assist in training and capacity building related to grant management and donor compliance
Facilitate knowledge management by organizing and maintaining accessible project documentation
Collaborate with global CPI teams to support consistent and efficient project operations

Requirements

What you’ll need

Experience in relevant administrative or professional work environment, including basic understanding of contractual, procurement, financial management, or related experience.
Experience working in an international and/or not-for-profit organization or in program administration is desirable.
Knowledge or experience with international donor grant management.
Familiarity with best practice grant management processes.
Experience of Microsoft Office Suite.
Experience of Fluxx, Grantseeker, Airtable and/or Sage Intacct desirable.
Written and spoken fluency in English is required.
Committed to CPI’s mission and values.
Excellent oral and written communication skills.
Experience multitasking with attention to detail, organisation, and time management skills in a fast-paced environment.
You are self-motivated and dependable with a passion for learning.
You are calm under pressure and perform all tasks with absolute professionalism.

Benefits

Comp & perks

Hybrid Working (40% in our green Aldgate East office)
Private Medical Insurance with Vitality
28 days annual leave + 3 days office closure between Christmas and New Year
Life Assurance (*3 salary)
5% Employer pension contributions (3% Employee)
$500 professional development fund + 5 study days per year
$450 stipend for work from home set up

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

grant managementfinancial managementcontractual knowledgeprocurementdata accuracyproject managementdonor compliancereportingmultitaskingattention to detail

Soft Skills

communicationorganizationtime managementself-motivateddependablecalm under pressureprofessionalismcollaborationcapacity buildingknowledge management