Climate Policy Initiative

Junior Operations Associate – Grant Coordinator

Climate Policy Initiative

full-time

Posted on:

Location Type: Hybrid

Location: London • United Kingdom

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Salary

💰 £33,000 - £36,000 per year

Job Level

Junior

About the role

  • Provide administrative support throughout the grant lifecycle for the UK & ZA Program, including:
  • Pre-Award / Proposal Support (20%):
  • Support due diligence assessments for existing and prospective donors
  • Maintain and update funder platform registrations and organizational profiles
  • Maintain grant management platforms (e.g., Fluxx Grantseeker), tracking proposal pipelines and deadlines in coordination with project teams
  • Post-Award (50%):
  • Monitor progress of awarded grants and ensure compliance with funding requirements
  • Track key grant milestones and reporting deadlines to support timely execution
  • Draft consultant contracts; review and process invoices and supporting documentation
  • Liaise with relevant departments (HR, Finance, Operations) to ensure compliance with organizational policies and donor requirements
  • Support Project Delivery Leads and collaborate with the Finance Grants Manager on project invoicing and financial reporting
  • Monitor grant payment schedules and income requests, ensuring timely coordination with Finance
  • Maintain complete and audit-ready project files, including document storage, approvals, and file reviews in SharePoint
  • Schedule and coordinate meetings with Project Delivery Leads, including preparing agendas and capturing notes
  • Coordinate donor reporting processes, including compiling inputs and tracking submission deadlines
  • Coordinate grant close-out processes across the portfolio
  • Support grant-related audits
  • Grant Portfolio Management (30%):
  • Maintain oversight of grant records, donor requirements, and documentation across the portfolio
  • Ensure accuracy and completeness of data in grant management systems
  • Contribute to the continuous improvement of internal grant management systems and processes
  • Support implementation of internal project management policies and procedures
  • Assist in training and capacity building related to grant management and donor compliance
  • Facilitate knowledge management by organizing and maintaining accessible project documentation
  • Collaborate with global CPI teams to support consistent and efficient project operations

Requirements

  • Experience in relevant administrative or professional work environment, including basic understanding of contractual, procurement, financial management, or related experience.
  • Experience working in an international and/or not-for-profit organization or in program administration is desirable.
  • Knowledge or experience with international donor grant management.
  • Familiarity with best practice grant management processes.
  • Experience of Microsoft Office Suite.
  • Experience of Fluxx, Grantseeker, Airtable and/or Sage Intacct desirable.
  • Written and spoken fluency in English is required.
  • Committed to CPI’s mission and values.
  • Excellent oral and written communication skills.
  • Experience multitasking with attention to detail, organisation, and time management skills in a fast-paced environment.
  • You are self-motivated and dependable with a passion for learning.
  • You are calm under pressure and perform all tasks with absolute professionalism.
Benefits
  • Hybrid Working (40% in our green Aldgate East office)
  • Private Medical Insurance with Vitality
  • 28 days annual leave + 3 days office closure between Christmas and New Year
  • Life Assurance (*3 salary)
  • 5% Employer pension contributions (3% Employee)
  • $500 professional development fund + 5 study days per year
  • $450 stipend for work from home set up
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
grant managementfinancial managementcontractual knowledgeprocurementdata accuracyproject managementdonor compliancereportingmultitaskingattention to detail
Soft Skills
communicationorganizationtime managementself-motivateddependablecalm under pressureprofessionalismcollaborationcapacity buildingknowledge management