Administrative Assistant

Climate Collective

Admin Assistant managing travel logistics and administrative support for partners at Climate Collective Foundation. Streamlining operational processes with a focus on sustainability and team collaboration.

Posted 5/15/2026full-timeRemote • 🌎 Anywhere in the WorldJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Assist partners and team members with end-to-end travel arrangements including domestic & international flight bookings, hotel reservations, visa documentation, and ground transportation.
Provide logistical support for organizational retreats and assist in organizing events, workshops, and conferences.
Manage calendars and scheduling support for partners/senior leadership, including documentation, filing, and record-keeping.
Track expenses related to travel, events, and retreats for reporting to Finance, and provide weekly updates on pending tasks.

Requirements

What you’ll need

2 to 6 years of relevant administrative or operations experience.
Bachelor’s degree in any discipline.
Strong organizational, multitasking, and problem-solving skills.
Excellent written and verbal communication skills.
Ability to work independently and manage multiple priorities.
Proficiency in Excel & Google Workspace.
Good communication skills (written and verbal).
Ability to handle sensitive information confidentially.
Proactive, dependable, and adaptable with a problem-solving approach.

Benefits

Comp & perks

Work Flexibility: Enjoy the benefits of working remotely, allowing you to manage your work-life balance effectively while contributing to meaningful climate solutions.
Professional Growth: Be part of a dynamic, rapidly growing organization that is shaping the future of climate innovation.
Collaborative Team Environment: Join a team of passionate, dedicated professionals who value collaboration, innovation, and inclusivity.

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

administrative experienceoperations experiencecalendar managementexpense trackingevent organizationtravel arrangementsvisa documentationrecord-keepingmultitaskingproblem-solving

Soft Skills

organizational skillswritten communicationverbal communicationindependenceadaptabilitydependabilityproactivity

Certifications

Bachelor’s degree