Administrative Assistant

Client Accelerators

Virtual Admin Assistant providing administrative support to the Executive Assistant and Talent Acquisition Lead for a rapidly growing digital marketing agency. Engaging in diverse operational, HR, and finance tasks to facilitate smooth operations.

Posted 6/19/2026full-timeRemote • 🇵🇰 PakistanJunior💰 $500 - $750 per monthWebsite

About the role

Key responsibilities & impact

Manage G-Drive: organize folders, name documents correctly, maintain version control
Update and maintain the Asana Operations Task Board — keeping all tasks current, correctly categorized, and properly assigned
Coordinate system access: set up and revoke tool access (Fathom, ClickFunnels, QuickBooks, etc.) as directed
Handle QuickBooks Online admin tasks: send documents to Unloop, organize financial records, basic data entry
Insurance admin: tracking renewals, coordinating paperwork, flagging upcoming deadlines
Calculate and track the CEO's time burn rate by category based on calendar and briefing data
Build and maintain Google Sheets trackers for financial tracking, expense logging, and reporting
Support coordination: scheduling, note-taking, task follow-up with external stakeholders
Assist with bank account reconciliation tracking and flagging discrepancies
Filter and screen resumes in Workable: move candidates through stages, apply the Priority Funnel, flag qualified applicants
Conduct phone screens when the EA is unavailable — following scripted criteria and submitting written evaluations
Maintain and update the weekly TA reporting tracker: Time to Hire, Cost per Hire, Pipeline Health scores
Help run MVP calls: prep notes, send follow-ups, log outcomes in Asana
Coordinate with hiring managers: send interview links, schedule WHO interviews, follow up on feedback
Support onboarding and offboarding logistics: send system access checklists, track form completion
Track rental income and flag any delinquencies within 48 hours
Coordinate with third-party vendors (landscapers, contractors, plumbers): get quotes, schedule visits, confirm completion
Log all maintenance expenses in Stessa with receipts within 48 hours of purchase
Monitor utility bills across all 4 properties and flag upcoming due dates 7 days in advance
Assist with property documentation: refinancing paperwork, insurance coordination, lease renewals

Requirements

What you’ll need

1–2 years of experience in administrative, operations, or coordination support roles
Extremely organized — you don't let things fall through the cracks
Detail-oriented — you double-check your work before submitting
Strong written communicator — you write clearly and professionally in English
Comfortable with Google Sheets — you can build simple trackers, use formulas, and present data cleanly
Proactive — you flag issues before they become problems and suggest solutions
Discreet — you will handle sensitive financial, HR, and personal data; confidentiality is non-negotiable
Self-managed — you can prioritize and execute without constant hand-holding
Quick learner — you document processes and replicate them independently after being shown once

Benefits

Comp & perks

Unlimited PTO
Great career growth opportunity - You’ll be working with ‘A’ players in Operations, Sales, Creative, and Media Buying
Clear growth path

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

data entryfinancial trackingexpense loggingbank account reconciliationresume screeningreportingversion controltask managementtime trackingdocument organization

Soft Skills

organizeddetail-orientedstrong written communicationproactivediscreetself-managedquick learnertask follow-upschedulingcoordination