ClearDesk

Project Management Specialist – Systems, Program Execution

ClearDesk

full-time

Posted on:

Location Type: Remote

Location: United States

Visit company website

Explore more

✨ AI Apply
Apply

About the role

  • Respond to messages from people and groups who want to volunteer
  • Collect important details like group size, skills, and preferred dates
  • Keep records of all volunteer inquiries and schedules
  • Match volunteers with the right activities based on their skills and availability
  • Schedule visits and confirm all details ahead of time
  • Share important information like directions, expectations, and tasks
  • Make sure all required forms are completed before visits
  • Coordinate with staff to prepare for upcoming volunteer activities
  • Send thank-you messages and surveys after visits, and keep records updated
  • Assist the leadership team with daily tasks
  • Organize files and keep digital documents easy to find (Google Drive)
  • Help create and maintain internal guides and processes
  • Research and set up better ways of working when needed
  • Help manage different projects across volunteers and programs
  • Update and track tasks using tools like Monday.com
  • Monitor deadlines and make sure projects stay on schedule
  • Communicate with team members and external partners
  • Prepare notes and documents for planning
  • Follow up to ensure tasks are completed on time
  • Help manage and maintain tools like Monday.com and Salesforce
  • Learn and use new tools as needed
  • Support onboarding and help the team adapt to new systems
  • Set up dashboards and tracking systems to improve workflows

Requirements

  • You can manage multiple projects, timelines, and stakeholders at once
  • You’re highly organized, detail-oriented, and reliable with follow-through
  • You’re comfortable with project management tools and quick to learn new systems
  • You communicate clearly with teams, partners, and volunteers
  • You stay proactive, keep things moving, and adapt under pressure
  • You are willing to work in a US time zone schedule.
  • You can secure the required technical setup, including:
  • At least a 720p HD webcam
  • A noise-canceling headset
  • A primary internet connection of at least 25 Mbps
  • A backup laptop, backup internet device, and backup power source
  • A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM
  • A backup computer with at least Intel Core i3 and 4 GB RAM
Benefits
  • We pay you fairly and on time
  • We provide prepaid HMO coverage for your peace of mind
  • We help you grow with tools, training, and honest feedback
  • We celebrate your wins
  • And above all, we actually care
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementdata entryrecord keepingtask trackingschedulingresearchworkflow improvementdigital document organizationonboarding supporttechnical setup
Soft Skills
organizational skillsdetail-orientedreliableclear communicationproactiveadaptabilityteam collaborationtime managementfollow-throughmultitasking