Administrator, Communications and Marketing

Clean Power Alliance

. Provide general administrative support to the Communications and Marketing department, including assisting with day-to-day tasks and responding to routine communications with internal teams and external stakeholders.

Posted 4/21/2026full-timeLos Angeles • California • 🇺🇸 United StatesJuniorMid-Level💰 $90,743 - $136,114 per yearWebsite

Tech Stack

Tools & technologies

Tableau

About the role

Key responsibilities & impact

Provide general administrative support to the Communications and Marketing department, including assisting with day-to-day tasks and responding to routine communications with internal teams and external stakeholders.
Schedule meetings, maintain calendars, and update internal systems and tools (e.g., SharePoint, Wrike) to keep information current and organized.
Create, format, and edit materials as needed, including basic internal documents, presentations, forms, meeting materials, letters, and other tasks as needed.
Assist with maintaining departmental procedures and records by updating documents, organizing files, and distributing materials to the team to support consistency and compliance.
Assist with tracking departmental budgets by updating spreadsheets, processing purchase requests, and supporting invoice tracking for external vendors.
Maintain records related to promotional inventory, billing, and work orders in accordance with established procedures.
Maintain departmental trackers, logs, and administrative tools for projects, contracts, invoices, schedules, and deliverables.
Provide administrative support working directly with vendors, including coordinating print orders, obtaining requests for vendor quotes, submission of translation requests, assisting with vendor onboarding, and assisting with review processes for accuracy and completeness.
Assist with logistics for virtual and on-site meetings and events, including scheduling, preparing materials, coordinating vendor needs, budget tracking, and supporting on-site or virtual event execution as directed.

Requirements

What you’ll need

Proficient with Microsoft Office Suite, especially in Outlook, Teams, SharePoint, Word, PowerPoint and Excel.
Ability to act with integrity, professionalism, and confidentiality.
Ability to fully own tasks and processes with minimal oversight.
Ability to handle multiple priorities to meet deadlines and escalate key issues.
Experience with data visualization tools and software (i.e., Tableau, Power BI) preferred.
Experience with programs like SharePoint, Wrike, Figma, Google Workspace, SurveyMonkey, MailChimp, and Canva preferred.
Candidates must have a bachelor’s degree in marketing, communications, or related field.
Must have at least 2 years of relevant experience in communications, administration, or project management.
Administrative experience with large teams/departments preferred.

Benefits

Comp & perks

health care
a 401(k)-like match program
paid vacation
sick leave

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data visualizationbudget trackingdocument formattinginvoice trackingadministrative supportproject managementcalendar managementfile organizationmeeting coordinationvendor management

Soft Skills

integrityprofessionalismconfidentialitytask ownershipmultitaskingdeadline managementcommunicationteam collaborationattention to detailproblem-solving