HR Operations Specialist – sostituzione maternità

Cleafy

HR Operations Specialist at Cleafy handling payroll processes and HR operations management. Collaborating with teams to ensure compliance and improving internal policies.

Posted 7/8/2026contractMilan • 🇮🇹 ItalyJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing payroll processes, HR operations, and compliance with labor legislation while maintaining confidentiality and providing employee support. Proficient in Microsoft Office, particularly Excel, with strong organizational and problem-solving skills.

Highest-signal resume keywords

Payroll ManagementHR OperationsLabor Legislation KnowledgeBilingual Communication (English and Italian)Confidential Information Handling

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingEmployee Record ManagementLabor LegislationHealth and Safety AdministrationContract Preparation

Soft Skills

Excellent CommunicationProblem-SolvingAttention to DetailOrganizational SkillsTeam Collaboration

Tools & Technologies

Microsoft OfficeHRISPersonnel Database

Industry Keywords

Right to Work ChecksHealth InsurancesWelfareMedical ChecksSmart Working

About the role

Key responsibilities & impact

Manage the entire payroll process, liaising with HRIS and payroll provider as necessary (e.g. timesheets, payslips checks, personnel cost, TFR management etc.)
Manage the HR operations processes and administrative tasks (e.g. contracts, smart working, medical checks, health and safety trainings, welfare, health insurances, ticket restaurant etc.)
Provide advice and guidance to employees on HR and payroll related matters (responding to general inquiries)
Identify ways to continuously improve policies and processes
Ensure compliance with internal and external regulations (e.g. Right to Work checks)
Update of all employee records, digital and physical
Maintain and update the personnel database (new hires, terminations, vacations, medical leaves, maternity leaves, bonuses, salary increases, and other needed information) ensuring the reporting and the confidentiality of information
Assist in the hiring process and onboarding of new employees (including the preparation of contracts)
Develop and administer health and safety topics, coordinating with the Labour Doctor and RSPP

Requirements

What you’ll need

2–3 years of experience in a similar role
Excellent communication skills in both English and Italian
Strong ability to handle sensitive and confidential information, maintaining the highest level of discretion in internal and external relations
Good proficiency in Microsoft Office, particularly Excel
Solid knowledge of Labor Legislation
Strong problem-solving skills, with a proactive approach to finding solutions
Highly organized, with excellent attention to detail
Able to work at a fast pace, managing high workloads and meeting tight deadlines
A collaborative team player with a positive, can-do attitude

Benefits

Comp & perks

Meal vouchers (Ticket Restaurant)
Welfare benefits program
Smart working flexibility
Up to 8 hours of paid volunteering time per month
Enhanced maternity and paternity leave to support work-life balance