Clay

Internal Events Coordinator

Clay

full-time

Posted on:

Location Type: Hybrid

Location: New York City • New York • United States

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Salary

💰 $105,000 - $120,000 per year

About the role

  • Design and execute a comprehensive internal events calendar, including weekly office activations, monthly all-hands celebrations, quarterly offsites, and our annual company retreat
  • Develop engaging event concepts that align with Clay's culture and values, from team-building activities to talent shows, wellness programming, and celebration moments
  • Collaborate with leadership, department heads, and the Workplace Experience team to understand event needs and ensure seamless execution
  • Source, negotiate with, and manage relationships with venues, caterers, entertainment, transportation providers, and other event vendors across multiple cities
  • Lead planning and logistics for company-wide events with 200+ attendees, including multi-day retreats with complex travel, accommodation, and programming needs
  • Manage event budgets, track expenses, identify cost-saving opportunities, and deliver exceptional experiences within financial parameters
  • Own all operational details including registration, dietary accommodations, AV needs, transportation, swag, signage, run-of-show documents, and day-of coordination
  • Partner with office coordinators in SF, NYC, and London to bring consistent, high-quality events to each location while respecting local culture and preferences
  • Gather feedback, measure success, and continuously improve the events experience for Claymates.

Requirements

  • 3+ years of corporate event planning experience, with demonstrated success managing large-scale events, small events, offsites, and more
  • Exceptional organizational skills, ability to manage multiple concurrent events, strong attention to detail, and calm under pressure
  • Natural ability to conceptualize unique, memorable experiences that go beyond standard corporate events
  • Proven experience managing event budgets from $10K to $500K+, with strong negotiation skills and cost-consciousness
  • Experience sourcing, contracting, and managing external vendors and venues across multiple markets
  • Ability to work effectively with stakeholders at all levels, gather requirements, manage expectations, and build strong partnerships
  • Clear, professional, and proactive communicator in writing and verbally, with strong presentation skills
  • Quick thinker who can adapt on the fly, troubleshoot issues in real-time, and find creative solutions to unexpected challenges
  • Proficient with event management platforms, project management tools, and comfortable learning new systems.
Benefits
  • All employees can work for free with world-class coaches who specialize in creativity, management, and more.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event planningbudget managementvendor managementlogistics coordinationcontract negotiationevent concept developmentmulti-day retreat planningregistration managementdietary accommodationsAV needs management
Soft Skills
organizational skillsattention to detailcalm under pressurecreative problem solvingstakeholder managementcommunication skillspresentation skillsadaptabilityrelationship buildingfeedback gathering