Internal Events Coordinator

Clay

Internal Events Coordinator executing memorable company events and celebrations across offices. Working closely with teams to align events with Clay's culture and values while enhancing employee engagement.

Posted 4/10/2026full-timeNew York City • New York • 🇺🇸 United StatesMid-LevelSenior💰 $105,000 - $120,000 per yearWebsite

About the role

Key responsibilities & impact

Design and execute a comprehensive internal events calendar, including weekly office activations, monthly all-hands celebrations, quarterly offsites, and our annual company retreat
Develop engaging event concepts that align with Clay's culture and values, from team-building activities to talent shows, wellness programming, and celebration moments
Collaborate with leadership, department heads, and the Workplace Experience team to understand event needs and ensure seamless execution
Source, negotiate with, and manage relationships with venues, caterers, entertainment, transportation providers, and other event vendors across multiple cities
Lead planning and logistics for company-wide events with 200+ attendees, including multi-day retreats with complex travel, accommodation, and programming needs
Manage event budgets, track expenses, identify cost-saving opportunities, and deliver exceptional experiences within financial parameters
Own all operational details including registration, dietary accommodations, AV needs, transportation, swag, signage, run-of-show documents, and day-of coordination
Partner with office coordinators in SF, NYC, and London to bring consistent, high-quality events to each location while respecting local culture and preferences
Gather feedback, measure success, and continuously improve the events experience for Claymates.

Requirements

What you’ll need

3+ years of corporate event planning experience, with demonstrated success managing large-scale events, small events, offsites, and more
Exceptional organizational skills, ability to manage multiple concurrent events, strong attention to detail, and calm under pressure
Natural ability to conceptualize unique, memorable experiences that go beyond standard corporate events
Proven experience managing event budgets from $10K to $500K+, with strong negotiation skills and cost-consciousness
Experience sourcing, contracting, and managing external vendors and venues across multiple markets
Ability to work effectively with stakeholders at all levels, gather requirements, manage expectations, and build strong partnerships
Clear, professional, and proactive communicator in writing and verbally, with strong presentation skills
Quick thinker who can adapt on the fly, troubleshoot issues in real-time, and find creative solutions to unexpected challenges
Proficient with event management platforms, project management tools, and comfortable learning new systems.

Benefits

Comp & perks

All employees can work for free with world-class coaches who specialize in creativity, management, and more.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

event planningbudget managementvendor managementlogistics coordinationcontract negotiationevent concept developmentmulti-day retreat planningregistration managementdietary accommodationsAV needs management

Soft Skills

organizational skillsattention to detailcalm under pressurecreative problem solvingstakeholder managementcommunication skillspresentation skillsadaptabilityrelationship buildingfeedback gathering