Executive Assistant – Provost, Chief Academic Officer

Cizik School of Nursing at UTHealth Houston

Executive Assistant supporting the Provost and Chief Academic Officer at Joyce University. Managing schedules, communications, and initiatives within Academic Affairs.

Posted 7/14/2026full-timeDraper • Utah • 🇺🇸 United StatesLead💰 $26 - $31 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in executive administrative support, including calendar management, communication, and project coordination within higher education or regulated environments. Proficient in maintaining confidentiality and building collaborative relationships across diverse stakeholders.

Highest-signal resume keywords

Executive Administrative SupportProject ManagementMicrosoft Office Suite ProficiencyAccreditation SupportOrganizational Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementProject CoordinationReport PreparationPolicy DevelopmentMeeting Logistics

Soft Skills

Strong Organizational SkillsPrioritization SkillsDiscretion and IntegrityCollaborationCommunication Skills

Tools & Technologies

Microsoft OutlookMicrosoft TeamsZoomCampusNexusProject Management Tools

Industry Keywords

Higher EducationHealthcareRegulated EnvironmentGovernanceAcademic Administration

About the role

Key responsibilities & impact

Managing the Provost's complex calendar, scheduling priorities, travel, and meeting logistics
Preparing executive correspondence, reports, presentations, briefing materials, and communications
Serving as a trusted point of contact for the Provost's Office
Maintaining confidential information with professionalism, discretion, and integrity
Coordinating activities across Academic Affairs, including Nursing, General Education, Curriculum & Instruction, Assessment, Faculty Affairs, Compliance, Clinical Operations, and Student Services
Supporting academic calendar management, catalog updates, handbook revisions, and institutional reporting
Maintaining project plans, timelines, action logs, and operational dashboards
Assisting with policy development, documentation, and process improvement initiatives
Supporting governance committees, leadership councils, and executive meetings
Coordinating agendas, meeting materials, action items, and follow-up activities
Maintaining official records, meeting minutes, and institutional documentation
Tracking strategic initiatives and executive decisions through completion
Assisting with accreditation activities, self-studies, regulatory reporting, and site visit preparation
Coordinating communications across faculty, staff, students, university leadership, and external partners
Supporting communication plans for major initiatives and organizational change efforts
Building trusted relationships that strengthen collaboration and alignment across the institution

Requirements

What you’ll need

Bachelor's degree or an equivalent combination of education and experience
Minimum of five years of progressively responsible executive administrative support experience
Experience supporting senior leaders in a complex organizational environment
Advanced proficiency with Microsoft Office Suite, Outlook, Teams, Zoom, and project management tools
Strong organizational, communication, and prioritization skills
Experience in higher education, healthcare, or another regulated environment (preferred)
Experience supporting accreditation, governance, board operations, or academic administration (preferred)
Familiarity with CampusNexus, learning management systems, and higher education technology platforms (preferred)
Project management experience (preferred)

Benefits

Comp & perks

A generous self-directed PTO policy
Paid holidays and a 401(k) with employer match
Comprehensive medical, dental, and vision insurance
Fully paid short-term and long-term disability coverage
Professional development opportunities and world-class continuing education assistance
A supportive, collaborative team environment where your voice matters